Sales & Marketing Administrator

LUXASIA is the leading and largest beauty omnichannel brand-builder of Asia Pacific. Since 1986, it has successfully enabled market entry and brand growth for more than 100 luxury beauty brands, the likes of Albion, Aveda, Bvlgari, Calvin Klein, Creed, Diptyque, Hermes, La Prairie, Maison Francis Kurkdjian, Montblanc, Rabanne, Ferragamo, and SK-II. LUXASIA has established Joint Ventures with the likes of LVMH Group, Revlon (for Elizabeth Arden), Puig, Shiseido, and Orveon (for Laura Mercier).  The Group's integrated brand-building capabilities include luxury retail, online commerce, consumer marketing & analytics, and supply chain management. LUXASIA is powered by a diverse and dynamic #OneTeam of 2700 talents across a growing footprint of 15 markets.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent – that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful?

Position Purpose

We are seeking a detail-oriented and proactive Admin Executive to support our commercial team. This role focuses on ensuring accurate data management, efficient administrative processes, and timely execution of operational tasks that contribute to business continuity and compliance.

Key  Responsibilities:

Customer & Vendor Master Data

• Set up new customer accounts and maintain existing records.
• Create and update vendor and customer codes, ensuring data accuracy and compliance with internal standards.
  
  

Purchase Order & Finance Support

• Assist in the preparation and processing of Purchase Orders (POs).
• Conduct regular Accounts Receivable (AR) aging analysis to monitor outstanding balances and support collection efforts.
• Churn statements from SAP and follow up with customers to ensure timely payments.
• Perform credit card reconciliations and maintain trade margins in SAP.
  
  

Digital Marketing & Creative Support

• Support editing of images used for digital marketing campaigns, promotions, and e-commerce listings.
• Collaborate with internal teams to ensure visual assets are aligned with brand guidelines and campaign objectives.
  
  

Administrative & Ad-hoc Tasks

• Manage authorized signatories and support compliance-related documentation.
• Consolidate mechanics, merchandise lists, and sell-in data within set deadlines.
• Handle ad-hoc requests and provide timely support to meet evolving business needs.

Requirements:

• Diploma or Degree in Business Administration, Finance, Marketing, or related field.
• Fresh graduates with good internship experience are welcomed.
• Proficiency in SAP and Microsoft Office Suite (Excel, Word, PowerPoint).
• Basic image editing skills using tools such as Canva, Photoshop, or equivalent.
• Strong attention to detail and organizational skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Good communication skills and customer service orientation.

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?

If so, you are the one we are looking for. JOIN US and let’s grow together.

Championing Diversity, Equity and Inclusion

LUXASIA aspires to build a One Team of talents that reflects the diversity of the communities in our operating markets. LUXASIA is committed to providing equal employment opportunities to all individuals, regardless of their race, colour, religion, gender, sexual orientation, age, disability, nationality or ethnic origin, cultural background, social group, marital status, or any other characteristics as provided by law.

To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/careers/

If you have a question for us, please drop us an email here.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

Recruitment Privacy Notice

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice [https://www.luxasia.com/recruitment-privacy-notice/] and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice.

Note to Staffing Agencies

Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.