Sales/Finance Coordinator

Role: Sales/Finance Coordinator

Location: Bucharest, Romania 

Job type: Full time, permanent

Working arrangement: Hybrid

Why QS?

At QS, we believe that work should empower you. That’s why we foster a flexible working environment that encourages every employee to own their career whilst thriving personally and professionally. Our company values underpin everything we do – we collaborate, respect and support each other.

It’s our mission to empower motivated people around the world to fulfil their potential through higher education, ensuring that everyone has access to opportunities that change lives.

Our diversity makes us stronger. By sharing our experiences, we learn from one another and achieve more together, driving progress across the sector.

At QS, you’ll be responsible for implementing real change in the international higher education landscape. You’ll take on meaningful challenges that see a positive impact across the business and the wider sector.

We’re confident you’ll feel right at home here. QS was named as one of Newsweek’s Top 100 Most Loved Workplaces® in the UK (October 2023), recognising the respect, trust and appreciation that drive our culture every day. And as a gold-accredited Investors in People organisation – putting us among the top 28% of workplaces globally – it’s official: QS is a place where everyone can thrive.

As a Sales and Finance Coordinator, this is what you’ll be doing:

We are seeking a detail-oriented and proactive Sales & Finance Coordinator to support our sales and finance operations by ensuring the accuracy, consistency, and integrity of data across HubSpot and NetSuite. This role is responsible for performing monthly reconciliations of sales records, investigating and resolving discrepancies, and acting as a key liaison between Sales, Finance and other stakeholders. This position is ideal for someone who is highly organised, analytical, and comfortable collaborating across teams to maintain clean data, smooth operational processes, and reliable revenue reporting.

Role responsibilities:

      Monthly Reconciliation & Data Integrity

• Perform monthly reconciliation of sales activity between HubSpot and NetSuite to identify variances or missing records.
• Investigate discrepancies by reviewing deal data, contract terms, billing details, revenue schedules, and system logs.
• Document root causes of variances and recommend process improvements to reduce recurring issues.
• Ensure proper alignment of sales lifecycle activities - including closed-won deals, amendments, cancellations, and renewals - across systems and departments.
• Collaborate with Sales, Finance, Revenue Accountant, Customer Success, and Billing teams to resolve data or process gaps.
  
• Follow up with stakeholders to obtain missing information, confirm deal details, or clarify contract terms.
• Coordinate end-of-month and end-of-quarter deliverables to ensure accurate revenue recognition and reporting.
  
  Process Support & System Alignment
  
  
• Assist in maintaining accurate deal stages, product configurations, and financial fields within HubSpot.
• Support data hygiene and workflow optimisation efforts across both systems.
• Partner with Revenue Accountant or Systems teams to improve automation, integrations, and reconciliation workflows.
         
  Reporting & Documentation
  
  
• Prepare reconciliation reports summarising findings, outstanding items, and recommended actions.
• Maintain documentation of reconciliation procedures and data flow between HubSpot and NetSuite.
• Track resolution of issues and escalate risks or delays as needed.
• Support the external audit process.
  
  Key skills and experience:
  
  
• Years of experience in Finance, Sales Operations, Revenue Operations, or a similar role.
• Familiarity with HubSpot, NetSuite, or similar CRM/ERP tools.
• Strong Excel skills.
• Knowledge of deal structures, bookings, billing, or revenue processes.
• Basic understanding of accounting concepts (e.g., revenue recognition, accruals).
• High attention to detail and strong analytical mindset.
• Excellent communication skills, with the ability to collaborate across technical and non-technical teams.
• Ability to manage multiple tasks and deadlines with minimal supervision.
  
  

So, who are we and what do we do?

QS is the world leader in higher education services, analytics, insights and intelligence. From consultancy to student mobility, academic partnerships to branding solutions, our services power both institutional and individual success.

We’re behind the world’s most widely read university rankings (Meltwater 2023). Our QS World University Rankings® reach hundreds of millions, shaping decisions and guiding futures.

Since launching in 1990, our impact and influence have only grown. Today, we work with more than 2,000 of the world’s leading higher education institutions, over 12,000 employers, and governments seeking change and socioeconomic development through higher education.

Join QS and you’ll join an 800-strong community of problem-solvers, creators, collaborators and change-makers based in 40+ countries and 11 international offices, including Australia, Malaysia, India, Romania, Singapore, France, Germany, the USA and our headquarters in London.

With every talented new hire, business acquisition and bold initiative, we’re strengthening our reach and delivering even greater value to institutions and learners worldwide. Are you ready to shape the future of higher education?

We take investing in our people very seriously.

As standard you will have:

• Competitive base salary
• Access to an annual bonus scheme (for qualifying roles only)
• 21 days annual leave
• Enhanced maternity and paternity leave
• Unicredit Bank Partnership
• Meal tickets
• Medical subscription to Regina Maria
• A vibrant social environment and multicultural and multinational culture
  
  

But that’s not all. Outside of these standard benefits we also offer resources to allow professional growth, and wellness initiatives to nurture a healthy mindset:

• Free subscription to the Calm App – the #1 app for sleep, meditation, and relaxation
• A focus on welfare which is led by our global wellness team, with mental health first aiders globally
• Access to a variety of diversity and inclusion initiatives and groups
• Strong recognition and reward programs – including a peer-to-peer recognition platform, quarterly and annual QS Applaud Awards, Connect with your Career annual PD event
• Support for volunteering and study leave 
• Free subscription to LinkedIn learning – with over 5000 courses and programmes at your fingertips
• Options to join our outstanding global Mentorship programme    
  
  

Like what you’ve heard? Great, apply now!

As a candidate, we know the application and interview process can be daunting and so it’s important that you have a great experience with us. Our dedicated Talent Team will work hard to ensure you are fully informed at all stages, and you are really excited by this opportunity to do meaningful work in the education space.

Equal opportunities

QS Quacquarelli Symonds is proud to be a fair and equal organisation where everyone has the same opportunity to achieve their full potential, irrespective of their background or personal attributes. We celebrate our diversity and believe through sharing our experiences we can learn from one another, be stronger together, and enable our business to thrive.