Do you want to make a difference in the lives of Canadians living with vision loss?
Vision Loss Rehabilitation Canada (VLRC) is a national health services organization dedicated to empowering people who are blind or partially sighted to live safely and independently.
Our certified specialists provide client-centered rehabilitation, mobility training, and daily living skills programs that help clients build confidence and thrive. We work collaboratively with ophthalmologists, optometrists, and other health care professionals, offering essential care on a referral basis in homes, workplaces, and communities across the country. We value our employees as our greatest asset — and we’re committed to supporting their well-being, professional growth, and work-life balance. Learn more about VLRC at visionlossrehab.ca or call 1-844-887-8572.
Position Title: Registrar, Eye Health Screening Initiative
Location: Any VLRC office in Canada
Term: Part-time, permanent, up to 15 hours per week
Reports To: National Director, Eye Health Screening Initiative
Salary: $20 - $27.78/hour or as per the applicable collective agreement
Posting Date: 17th February, 2026
Closing Date: 6th March, 2026
I. Scope and Summary of Primary Responsibilities
In covering a broad range of duties, the emphasis of this position is to utilize the Electronic Medical Record (EMR) application to register clients, gather and record client information, and to assign client records to appropriate staff, ensuring EMR workflow processes are adhered to. This position provides functional expertise within the comprehensive provision of vision rehabilitation services, using the EMR application.
II. Essential Functions
This position entails, but is not limited to the following general responsibilities:
• With a National scope, completes the Common Triage Tool, and updates Registration and Eye Information pages within EMR.
• Understands and able to provide information about VLRC services and resources.
• Flags urgent/critical situations to Supervisor or other designated staff.
• Ensures all client information is accurately entered into EMR in a timely manner.
• Scans documents into the EMR, using naming convention standards.
• Updates client status in the EMR.
• Manages workload and EMR caseload in effective and efficient manner.
• Maintains paper files in accordance with current policies and procedures.
• Provides administrative support to the managers and other team members as required.
• Provide back-up coverage to administrative staff as required.
Relationships
• Works both independently and collaboratively with the team and other departments.
Problem Solving
• Utilizes established business rules, service standards and practices, and ensures policy and procedures are followed in a timely fashion.
• Participates in service evaluation and program planning processes as needed to maintain and improve service outcomes.
• Participates in a supportive team environment to meet the operational and team objectives.
Decision Autonomy
• Works under the general direction of national/divisional guidelines and standards but has latitude in making decisions on routine tasks.
• Consults with supervisor on issues that are more complex or may require upper-level approval.
• Exercises judgment and tact when dealing with individuals and demonstrates sound judgment in when to elevate issues to the next level.
• Committed to maintaining privacy and confidentiality.
Leadership
• Manages interaction and information for potential and active clients who request service.
Requirements
Knowledge and Skill Requirements
· Proficient level of knowledge in the EMR application, including the management of caseloads.
· Demonstrated organizational and time management skills.
· Sensitivity to the needs of persons with vision loss.
· Ability to effectively communicate verbally and in writing.
· Detail-oriented, with ability to enter data accurately.
· Proficient in the use of Microsoft Office software and database management and willingness to learn new software applications.
· Knowledge of eye conditions and blindness prevention would be an asset.
· Knowledge of the psychosocial impact of vision loss would be an asset.
Experience and Education
· 3 years working experience within an administrative function.
· Proficient typing and keyboarding skills.
Work Environment
· Ability to work flexible hours.
Benefits
At VLRC, your work has real impact. Join a team that empowers Canadians with vision loss to live independently — and where your growth, well-being, and contributions matter. We offer:
Join us to grow your career and make a difference everyday.
Inclusion, Accessibility & Accommodation
VLRC is committed to creating and maintaining an inclusive, equitable, and accessible workplace. We welcome applications from members of groups that have been historically marginalized, including but not limited to Indigenous peoples, racialized persons, persons with disabilities, including those who are blind, partially sighted, or deafblind, women and 2SLGBTQ+. We strongly encourage applications from applicants with sight loss to apply. Direct lived experience is valued as an asset. The successful candidate will be required to complete a standard Vulnerable Sector Check.
If you require an accommodation to apply or participate in the selection process, please contact [email protected]. We’ll be happy to work with you to meet your needs.
Not sure if you qualify? Think about applying anyway!
We understand that not everyone brings 100% of the skills and experience for the role. If you bring passion, transferable skills, and a desire to make a difference, we encourage you to apply!VLRC does not use AI tools in its screening, assessment, or selection process.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
Le français suit.Do you want to work for a health care organization that changes people's lives? One that not only cares deeply about clients, but also values that its employees are its greatest asset? Vision Loss Rehabilitation Canada is a unique health services organization that serves people who are blind or partially sighted across the country. Our certified specialists provide training that empowers clients to develop or to restore activities of daily living skills, to promote their independence, to enhance safety and mobility. We work closely with ophthalmologists, optometrists and other health care professionals, by providing essential care on a referral basis in homes, workplaces and communities across the country. We are proud to be a partner organization of CNIB (Canadian National Institute for the Blind), working closely with CNIB team members to ensure Canadians who are blind or partially sighted have the skills, confidence and opportunities to lead independent lives. Our diversity is our strength – we take pride in our inclusive workplace and are committed to recruiting and selecting in a fair, transparent, and accessible way. We welcome applications from diverse candidates, including but not limited to Indigenous peoples, women, candidates with disabilities, and candidates of colour. We strongly encourage applications from applicants with sight loss. If you require an accommodation at any stage of the recruitment and selection process, please let us know and we will work with you to meet your needs. Our team's health and wellness are a priority, which is why we offer comprehensive benefits, competitive compensation, and flexible work schedules developed to help you stay healthy. For more information about Vision Loss Rehabilitation Canada, please visit visionlossrehab.ca or call 1-844-887-8572. //Vous êtes à la recherche d’un emploi dans un organisme de soins de santé qui améliore les conditions de vie des gens, dans un organisme qui non seulement se soucie profondément de ses clients, mais considère ses salariés comme actif inestimable? Réadaptation en déficience visuelle Canada est un organisme de soins de santé unique en son genre qui vient en aide aux personnes aveugles ou ayant une vision partielle aux quatre coins du pays. Nos spécialistes agréés offrent des cours qui permettent aux clients d’acquérir ou de regagner diverses habiletés de la vie quotidienne, de favoriser leur autonomie et de rehausser leur sécurité et leur mobilité. Nous travaillons en étroite collaboration avec les ophtalmologistes, les optométristes et les autres professionnels de la santé, en fournissant, sur aiguillage, des soins essentiels, que ce soit à la résidence du client, en milieu de travail ou en milieu communautaire, et ce partout au pays.Nous sommes fiers d’être un organisme partenaire d’INCA (L’Institut national canadien pour les aveugles). Nous collaborons ainsi étroitement avec les membres de l’équipe d’INCA afin de nous assurer que les personnes aveugles ou ayant une vision partielle possèdent les compétences et la confiance requises pour mener leur vie en toute autonomie et qu'elles ont la possibilité de le faire.Nous offrons un salaire et des avantages sociaux concurrentiels, des horaires souples et des possibilités de croissance.Pour obtenir de plus amples informations au sujet de Réadaptation en déficience visuelle Canada, nous vous invitons à visiter readaptationdv.ca ou à composer le 1 844 887-8572.
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