Regional Operations Manager

Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving scholars in communities across California. Founded in 1998—in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through—Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.

Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy.

GENERAL SUMMARY:   

The Regional Operations Managers, is responsible for regional operational compliance, charter renewals, the design and execution of professional development for site-based operations teammates (Business Managers and Office Assistants) and building a community of practice among Business Managers, coaching for Business Managers, regional operations systems diagnosis and improvement, managing and improving the year round student recruitment and enrollment process, 

ESSENTIAL DUTIES & RESPONSIBILITIES:

Charter Renewal

• Manage charter renewal process by developing and monitoring timelines and project plans
• Oversee implementation of charter renewal project plans, collaborating with a diversity of stakeholders
• Contribute to developing content for renewal petition, including pulling and analyzing data, creating data visualizations, writing leader biographies, editing for grammatical accuracy, clarity, and coherence
• Stay abreast of policy changes and political context for charter renewal in the Los Angeles
• Partner with Executive Director on strategy development for charter renewal advocacy
• Partner with Executive Director and Engagement & Advocacy Assistant to ensure preparation for stellar performance at hearings
• Oversee organization and production of materials, and partner with Executive Assistant on execution

Enrollment

• Manage Year round student recruitment and enrollment process
• Enrollment timelines of the year
• Liaison with district enrollment partners
• School mint set up and liaison
• Produce weekly enrollment report
• Analyze application funnel
• Partner with Regional Engagement and Advocacy teammates for marketing, outreach, and publicity.
• Collaborate with CV Equity Team and Pro-Black Coordinators on design and implement approach to improve enrollment of Black/African American students
• Identify “pain points” in enrollment strategies and plans, and redesign improved approaches
• Orchestrate regional supports and collaboration with school sites

Business Manager Support and Development

• BM selection, coaching and support
• Partnering with Business Managers and Principals, collaboratively reviews, monitors and improves operational systems and procedures at sites
• Collaboratively participate in Operations CoP design, planning and execution 

Compliance

• Ensure the organization is compliant with federal, state, authorizer, and Aspire compliance (i.e. SARC, SSC, and ELAC)
• Manage and oversee successful completion of compliance requirements, collaborating with authorizers, Home Office, school site leaders and Regional Team as needed
• Develop timelines and project plans for compliance
• Provide consultation and support to site personnel as needed
• Collaborate with Executive Director on local grant funding opportunities and management of current ones (i.e. Measure G & Measure N)

COVID containment and response

• Assess and improve COVID prevention policies, practices and routines
• Stay abreast of changes in guidance and best practices related to preventing and responding to the spread of COVID
• Advise regional and school leaders on mitigation process improvements
• Provide direct consultation for site leaders

Independent Studies compliance 

• Ensure compliance with Independent Studies hours, attendance, and contracts

Facilities management and support

• Serve as liaison between school site leaders and landlords to prevent and resolve facilities concerns
• Support with acquisition of services beyond the scope of building manager
• Partner with school site leaders on managing emergency facility matters

Additional

• Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, value statements

including antiracism, policies and procedures, operating instructions, confidentiality standards, and the

code of ethical behavior

• Perform other related duties as required and assigned

REQUIRED KNOWLEDGE, SKILLS & ABILITIES 

• Demonstrated track record in seeing and dismantling racism and other forms of oppression
• Strong organizational, planning, time management, and multi-tasking skills
• Strong attention to detail and communicator
• Strong analytical, critical thinking and problem solving skills
• Demonstrated skills in identifying issues, formulating and implementing solutions
• Unafraid of data! Driven to discover issues and insights that help drive to a decision
• Collectivist orientation, with ability to build strong interpersonal relationships and work effectively in a collaborative environment
• Ability to think strategically, anticipating future outcomes and events and incorporating them into thoughtful solutions
• Ability to manage multiple projects simultaneously, adjust priorities and work autonomously in ambiguous environments
• Track record of leadership, influence, curiosity and perseverance
• Enjoy identifying opportunities to reinvent and simplify current processes
• Experience in education or nonprofit sector
• Demonstrated ability to influence people 
• Demonstrated interest in continuous improvement
• Strong commitment and passion for social justice and Aspire Public School’s core values
• This role will require travel up to 70% time to schools across the region and will require some periodic travel to all Aspire regions and/or other locations for conferences/professional development

EDUCATION 

• Bachelor’s degree preferred or equivalent work experience in a manager and operations capacity

EXPERIENCE

• 3+ years of progressively responsible experience in operations, education, non-profit organizations, business, or project management.
• Experience developing, implement, and refining policies and/or procedures
• Strong written and oral communication skills.
• Experience working in a fast-paced, high-capacity work environment.