Regional Facilities Manager

Role Overview
We are looking for a Regional Facilities Manager responsible for ensuring smooth and efficient operations across multiple European office locations. This role will oversee office maintenance, vendor management, compliance, and workplace experience, ensuring all facilities operate safely, cost-effectively, and in alignment with company standards.

The position requires strong organizational skills, experience managing contractors and office operations, and the ability to coordinate across multiple stakeholders and locations. The role is based in Bulgaria and includes periodic travel across European offices.

Key Responsibilities

Operations & Maintenance
Oversee day-to-day office operations, including building systems such as HVAC, electricity, plumbing, cleaning, security, and reception services.
Develop and implement prevent#LI-Remoteive and corrective maintenance plans to ensure reliability and optimal facility performance.

Contractor & Vendor Management
Source, select, and manage external vendors and service providers.
Monitor contractor performance, ensure service quality, and maintain compliance with company standards.
Manage service contracts, negotiate terms and budgets, and track renewals and amendments.

Compliance & Safety
Ensure compliance with local occupational health, safety, and fire regulations across all managed locations.
Maintain documentation related to inspections, safety checks, service contracts, and regulatory compliance.

Budgeting & Reporting
Support preparation of facilities budgets and forecasts, including operational and capital expenditures.
Track facility KPIs, analyze costs, risks, and improvement opportunities, and provide regular reports.

Stakeholder Management & Workplace Experience
Maintain strong relationships with landlords, vendors, internal teams (HR, IT, Finance, Operations), and local office contacts.
Ensure offices provide a safe, comfortable, and professional working environment for employees and visitors.

Travel & Coordination
Travel to European office locations as required (approximately quarterly or based on operational needs).

Required Qualifications

• 3–7+ years of experience in facilities management, office operations, or similar roles

• Proven experience managing vendors, contractors, and service agreements

• Strong organizational and communication skills

• Fluent English

• Willingness to travel within Europe

• Candidate must be based in Bulgaria

Preferred Qualifications

• Experience managing multiple office locations

• Knowledge of EU occupational health and safety regulations

• Experience in corporate or hospitality-driven environments

• Additional languages such as German or Bulgarian

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