Regional Facilities Manager

About the role

As a Regional Facilities Manager, you will be responsible for the safe, efficient, and high-quality operation of offices in multiple European countries (Germany, France, the UK, Bulgaria). You will manage operational, technical, administrative aspects and relationships with contractors to create a work environment that supports employee productivity and reflects the company’s values.

Key Responsibilities

Operations & Maintenance

• Oversee the daily operation of offices: building systems (heating, ventilation, air conditioning, electricity, plumbing), cleaning, security, and reception.
• Develop and manage preventive and corrective maintenance plans to ensure optimal performance of all facilities.
  
  

Contractor & Vendor Management

• Source, select, coordinate, and monitor contractors and service providers, ensuring quality, compliance with standards, and cost-effectiveness.
• Manage contracts, negotiate terms and budgets, and monitor deadlines and changes.
  
  

Compliance & Safety

• Ensure compliance with safety, occupational health, and fire safety regulations across all offices.
• Maintain documentation for inspections, contracts, and safety audits.
  
  

Budgeting & Reporting

• Participate in budgeting and forecasting for facility maintenance and capital projects.
• Track and report on key performance indicators for facilities, and analyze risks and opportunities.
  
  

Stakeholder Management & Workplace Experience

• Build effective relationships with landlords, suppliers, office managers, and cross-functional teams (HR, IT, Finance, Sales).
• Promote a hospitable and comfortable environment for employees and visitors.
  
  

Travel & Coordination

• Travel between European offices as required (approximately quarterly or as business needs dictate).
  
  

Required Qualifications

• 3–7+ years of experience in facilities management, operations, or a related field.
• Experience managing contractors, contracts, and stakeholder relationships.
• Excellent communication and organizational skills.
• Fluent in English; additional languages are a plus (German, Bulgarian).
• Willingness to travel between European offices.
  
  

Preferred Skills

• Experience in multi-site or hospitality-oriented environments.
• Knowledge of occupational health and safety standards in EU countries.

We offer:

• Hybrid, 3 days per week in the office
• Working hours - 8.00am-5.00pm CET (Monday to Friday)
• Fixed rate depending on the career level
• RSU (Restricted Stock Units)
• Annual review
• Corporate Laptop
• Free corporate language courses

Team spirit and friendly atmosphere: we work in an open, friendly and trusting environment that welcomes initiative. In the Xometry team, everyone is ready to help and support in difficult times, and we always celebrate victories together and appreciate the contribution of everyone.

Development opportunities: we are a fast growing company, each new task is an interesting challenge for the team.

We care: ongoing free of charge well-being activities for our people, charity projects worldwide.

Flexibility: speed and flexibility are some of our advantages, allowing us to achieve amazing results. We have flexible processes and planning, we can respond to rapidly changing conditions and remain effective in the face of uncertainty.

Onboarding: Well structured onboarding plan for new employees combining all in one process, technology, and systems components.