Recruitment Administrator - EST Hours (Remote)

ISTA Personnel Solutions is a dynamic and fast-growing BPO company. We are not a recruitment agency — we operate as a dedicated extension of our U.S.-based clients’ teams, delivering high-quality service with precision, efficiency, and a personal touch.

We are hiring a Recruitment Administrator with exceptional typing accuracy, advanced Excel capability, and the ability to manage detailed workflows with precision.

You’ll play a key role in keeping job postings, candidate compliance, and submission processes perfectly updated for a U.S.-based travel healthcare recruiting team. Fast, accurate admin work directly impacts placements — so precision matters.

PLEASE NOTE:

• Working Hours: This role requires you to work EST hours Mon - Fri from 9am to 6pm EST (15h00 to 24h00 South African time - subject to change in accordance with daylight savings in the United States). You may occasionally be required to assist with urgent updates or time-sensitive tasks after hours or over weekends. Any weekend work will be treated as overtime and compensated in accordance with internal policies.
• You will be required to work on both South African and US public holidays (compensation for SA public holidays in accordance with the BCEA)
• Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and the ability to support a wired Ethernet connection is mandatory. Applicants without a fixed fibre line cannot be considered.
• Power Backup: A reliable power backup solution is required to manage load shedding and power outages. Applicants without a power backup cannot be considered.
• Work Environment: This is a fully remote working role.

Key Responsibilities:

• Data Entry & Job Management
• Enter and update high-volume job information with zero errors
• Ensure job posts sync correctly across job boards
• Communicate with clients to confirm job changes
• Troubleshoot and resolve posting/syncing issues fast
• Compliance & Documentation
• Conduct background checks and verify documentation for compliance purposes
• Collect, review, and organize credentials and forms from candidates
• Maintain accurate compliance records and track upcoming deadlines
• Submission & Collections Support
• Assist in preparing candidate submissions when team members are unavailable
• Verify all information and documents are complete and error-free before submission
• Support the collections process (when needed), following up on outstanding items professionally

Requirements

• Exceptional attention to detail — accuracy and consistency are your strengths
• A collaborative mindset — eager to support team efficiency and continuous improvement
• Advanced Excel capability: filtering, data validation, VLOOKUP/XLOOKUP, pivot tables, error checking
• Strong systems fluency — picks up new tools quickly and navigates ATS platforms easily
• Exceptional attention to detail, especially with high-volume repetitive tasks
• Able to handle urgent updates after-hours or on weekends when needed

Preferred Background

• Experience in recruitment data entry, compliance, or recruitment administrative roles
• Familiarity with ATS platforms or job posting systems
• Background in staffing, HR, or recruiting environments is an advantage.
• Experience in fast-paced environments like staffing, outsourcing, or medical admin

If you are not contacted within 14 working days, please consider your application unsuccessful.