Recruiting Coordinator

WHAT IS BOX? 

Box (NYSE:BOX) is the leader in Intelligent Content Management. Our platform enables organizations to fuel collaboration, manage the entire content lifecycle, secure critical content, and transform business workflows with enterprise AI. We help companies thrive in the new AI-first era of business. Founded in 2005, Box simplifies work for leading global organizations, including JLL, Morgan Stanley, and Nationwide. Box is headquartered in Redwood City, CA, with offices across the United States, Europe, and Asia.

By joining Box, you will have the unique opportunity to continue driving our platform forward. Content powers how we work. It’s the billions of files and information flowing across teams, departments, and key business processes every single day: contracts, invoices, employee records, financials, product specs, marketing assets, and more. Our mission is to bring intelligence to the world of content management and empower our customers to completely transform workflows across their organizations. With the combination of AI and enterprise content, the opportunity has never been greater to transform how the world works together and at Box you will be on the front lines of this massive shift.

WHY BOX NEEDS YOU 

As a Recruiting Coordinator, you will play a critical role in our recruiting team, ensuring a seamless and best in class hiring process from start to finish. You will manage scheduling, logistics, and communications, collaborating closely with recruiters, hiring teams, and candidates. By owning the candidate-facing details that shape perception of our brand, you’ll help “blow our candidates’ minds” and support Box’s business goals and growth. This role is perfect for someone passionate about people and customer service, highly organized, and able to thrive in a fast-paced, high-performing environment.

WHAT YOU”LL DO:

• Schedule and coordinate complex phone, virtual, and in-person interviews across multiple time zones ensuring all invitees have everything they need for the interview and are setup for success
• Escalate and resolve conflicts proactively
• Build & maintain strong partnerships with multiple recruiters, hiring teams and candidates in order to drive an efficient & effective process
• Manage and prioritize multiple tasks in a high-demand environment while demonstrating professionalism, empathy, and good judgment in order to maintain first class candidate experience
• Serve as a subject-expert in all Recruiting-related tools including as Greenhouse, ModernLoop, Google Calendar, etc
• Attend and engage in weekly stand ups, team meetings, manager 1:1s
• Collaborate team projects, at both the local and global levels
• Host onsite candidates in our RWC office by greeting them, providing an office tour, and preparing them for their interviews

WHO YOU ARE

• 2+ years in experience coordination, guest services, talent experience, hospitality, people operations, or program management
• Organized with a passion for processes
• Detail-Oriented and patience are critical working with so many different people and timezones
• Exceptional written and verbal communication
• Strong organizational skills with proven ability to manage many concurrent priorities and shifting timelines
• Ability to work effectively both in person and remotely, across time zones
• Proficiency with calendar and collaboration tools, virtual meeting platforms, and document collaboration systems
• Comfortable in fast-paced, ambiguous environments; adapts quickly and remains composed under pressure

Tools

• Applicant Tracking System - Greenhouse
• Scheduling Tool - ModernLoop
• Technical Assessments - CoderPad

Box lives its values, with community and in-person collaboration being a core part of our culture. Boxers are expected to work from their assigned office a minimum of 3 days per week.Your Recruiter will share more about how we work and company culture during the hiring process.

At Box, we believe unique and diverse experiences benefit our culture, our products, our customers, our company, and our world. We aim to recruit a passionate, high-performing workforce that reflects the world we live in. If you are head-over-heels about this role but unsure if you meet all the requirements, we encourage you to apply!

EQUAL OPPORTUNITY

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, and any other protected ground of discrimination under applicable human rights legislation. Box strives to respect the dignity and ‎‎independence of people with disabilities and is committed to giving them the same ‎‎opportunity to succeed as all other employees. Inclusiveness is core to our culture at Box, and we strive to ensure you get the most from your interview experience.

Box makes reasonable accommodations for applicants with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please complete this form. Reasonable accommodations may include scheduling adjustments, document dictation and beyond.

Notice to applicants in Los Angeles:  Box, Inc and its related branches will consider for employment, qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chair Ordinance.  The Fair Chance Ordinance is provided here. 

Notice to applicants in San Francisco:  Box, Inc and its related branches will consider for employment, qualified applicants with criminal histories in a manner consistent with the San Francisco Fair Chair Ordinance.  The Fair Chance Ordinance is provided here. 

For details on how we protect your information when you apply, please see our Personnel Privacy Notice. If you are a California-resident, please read our California Applicant & Candidate Privacy Notice here.