Recruiter and Scheduling Coordinator

The Recruiter and Scheduling Coordinator plays a key role in end-to-end recruitment and daily operations, handling everything from job postings and candidate screening to interview scheduling, payroll support, and office coordination. This role ensures efficient workflows, accurate documentation, and strong communication with candidates, clients, and internal teams.

Responsibilities

• Recruiting & Interview Coordination

• Post and update job openings on platforms such as CareerPlug, Indeed, and LinkedIn.
• Review resumes, pre-screen candidates, and conduct phone or video interviews.
• Schedule interviews with hiring managers and maintain timely communication.
• Follow up with candidates and clients regarding outcomes and next steps.
• Maintain accurate applicant data and pipeline tracking in Excel or ATS systems.

• Scheduling & Client Coordination

• Coordinate candidate interviews and client appointments with professionalism.
• Manage daily and weekly calendars, aligning availability and needs.
• Handle client calls with clarity and warmth, recording key details.
• Maintain organized logs of interactions, appointments, and follow-ups.

• Administrative & Reporting Support

• Manage Excel or Google Sheets databases for candidate and client records.
• Prepare recruiting and scheduling reports for management.
• Support onboarding by collecting documentation and tracking progress.
• Assist with internal communications and team coordination.

• Scheduling & Payroll Administration

• Build and maintain weekly caregiver and consultant schedules.
• Match employees to assignments based on client needs, location, and availability.
• Verify and process timesheets for accuracy.
• Run payroll using systems such as Paychex or ADP, ensuring timely processing.
• Reconcile payroll data, invoices, and logs.
• Track PTO, overtime, discrepancies, and maintain payroll documentation.

• Office & Operations Management

• Oversee daily on-site operations to ensure workflow efficiency and document accuracy.
• Manage communication with employees, clients, and vendors.
• Support billing and invoicing.
• Maintain digital and paper files for compliance and reporting.
• Prepare weekly reports covering recruiting, scheduling, and payroll.
• Create and update social-media posts for hiring, marketing, and caregiver engagement.

• Real-Estate Project Support

• Maintain project trackers, vendor logs, and timelines.
• Obtain quotes and communicate with contractors or service providers.
• Update spreadsheets for budgets and milestones and assist with related correspondence.

Requirements

• Bachelor’s degree preferred
• 1–2 years of experience in recruiting, staffing, or administrative coordination.

• Strong Excel and Google Sheets skills, including filters, formulas, and data tracking.

• Excellent English fluency (C1–C2), both written and spoken.

• Proven ability to handle client calls, scheduling, and follow-ups professionally.
• Highly organized, proactive, and detail oriented.
• Experience in healthcare, staffing, or consulting environments is a plus.