Records Inspector Assistant

Assisting in preparing and updating the staff list, including verifying job titles in accordance with the Ukrainian Classification of Professions 

Participating in the preparation and updating of employees’ job descriptions 

Supporting the processes of hiring, transferring, and terminating employees (drafting orders, verifying documents) 

Assisting with maintaining employment record books and electronic records, as well as digitizing employment record books 

Creating and updating employees’ personal files 

Preparing timesheets and checking their accuracy 

Assisting in arranging annual leaves and preparing the vacation schedule 

Drafting orders related to bonuses and other HR documentation 

Participating in the preparation of HR-related reporting 

Supporting military record-keeping processes and monitoring changes in relevant legislation 

Preparing certificates and extracts upon employees’ requests 

Providing basic HR-related consultations to employees

Experience in HR administration 

Knowledge of the basics of Ukrainian labor legislation 

Knowledge of legislation requirements related to military record keeping 

Understanding of HR documentation processes 

Experience working with HR information systems 

Strong proficiency in MS Office (Excel, Word) 

Ability to quickly learn new tools and software (both simple and more technical) 

Attention to detail, responsibility, and strong organizational skills 

English level: Pre-Intermediate