Reception & Office Assistant (sostituzione maternità)

The Reception and Office Assistant for the Southern Europe office will be based in Milan. 

In this role, you will be responsible for ensuring the smooth, efficient, and professional operation of the Divisional Office. Your focus will be on maintaining exceptional brand standards, providing a welcoming experience for team members, guests, and visitors to the Southern Europe office. 

Responsibilities 

• Oversee office services and facilities for the Divisional Office. 
• Act as the first point of contact for team member queries related to office facilities. 
• Manage and lead ad hoc projects to enhance the employee experience. 
• Coordinate with external suppliers and the building owners for maintenance and office services (cleaning, utilities, general maintenance). 
• Manage office supply inventories, ensuring stock availability. 
• Maintain the welcome area and office, ensuring they are well-presented at all times. 
• Receive deliveries, notifying recipients and organize couriers.  
• Manage meeting room schedules and assist with meeting preparations, including setting up equipment and eventual refreshments. 
• Welcome and assist visitors, ensuring a professional and friendly experience. 
  

Requirements

• Available to work on-site in Milan’s office. 
• Proactive mindset to address business needs in real time. 
• Strong organizational and multitasking skills. 
• Ability to manage office maintenance and supplier relationships. 
• Effective communication skills with employees, guests, and external contacts. 
• Fluent in both Italian and English
  

Benefits

What we offer

At Belmond we pride ourselves on fostering a culture built on kindness, active listening, and genuine connections with our colleagues and guests. We offer a comprehensive range of compensation, perks and benefits including:  

• Part-time contract (8:30 - 15:00 | Monday - Friday)

• Competitive salary and life insurance plan.
• Complimentary and preferred rate experiences at our iconic destinations.
• Harvard Management Online Training.
• Corporate Belmond and LVMH Benefits.
• Meals vouchers.   

We strive to create an environment where our employees can thrive both personally and professionally. With a commitment to your ongoing development, you'll have the opportunity to learn and grow alongside some of the most talented individuals in the industry. Join us and be part of creating unforgettable moments for our guests, communities, and each other.   

The Belmond & LVMH Family    

Belmond is proud to be part of LVMH, and the Belmond global collection of iconic hotels, trains and river cruises, all creating exceptional experiences worldwide. When you join one of our properties, you join a global family of history-rich hotels and breathtaking destinations, where our employees are at the heart of the Belmond experience.