Reception & Administrative Coordinator

TLDR

Manage front desk operations, coordinate office supplies, and maintain a professional office environment in a cutting-edge high-frequency trading firm.

Graviton Research Capital is a cutting-edge high-frequency trading firm that leverages technology, quantitative research and algorithms to trade in global markets. Our team consists of world-class technologists, researchers and traders who collaborate to push the boundaries of automated trading.

Role Overview

We are looking for a proactive and detail-oriented Reception & Administrative Coordinator responsible for smooth front desk operations, office administration, vendor coordination, and maintaining a professional office environment.

Key Responsibilities

Manage front desk, handle all visitor and call enquiries professionally
Maintain reception, meeting rooms, and common areas
Coordinate office supplies, pantry, and inventory with zero disruption
Liaise with vendors (cleaning, maintenance, IT, security)
Maintain accurate digital and physical filing systems
Support meetings and internal events (logistics, AV setup)

Key Skills

Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
Strong communication and professional telephone etiquette
Familiar with office equipment and meeting room AV
Organised, detail-oriented, and service-focused

Experience

2–5 years in Office Administration / Front Desk / Facilities

Target Background

Corporate offices, consulting firms, fintech, investment firms, IT services, co-working spaces