JOB PURPOSE

This is an important factor in the supply chain management to ensure the goods are purchased, transported, stocked and delivered in a timely and cost-effective manner.

KEY RESPONSIBILITIES

Overseas Procurement:
- Research potential vendors and collect their data;
- Compare and evaluate offers from suppliers in order to purchase reasonable price for the same goods/ service;
- Negotiate contract terms of agreement and pricing;
- Convert overseas PR to PO on SAP to send to right vendor
- Keep track orders and ensure timely delivery in cooperation with internal deparments and customs broker: follow/ push up order confirmation (OC), then update to the requestor, coordinate with customs broker to prepare/ check draft customs declaration form (CDF) before receiving arrival notice, prepare print copy of relevant shipping documents to submit the customs/ authorities.
- Arrange payment of taxes, commodities, customs broker, shipping forwarders, etc. with relevant documents and on system. Keep record of all vendor payments for easy searching when necessary.
- Maintain updated records of purchased products, HS code, CDF number delivery information and invoices;
Warehousing:
- Arrange proper storage, maintain inventory, report damages upon discovery;
- Receive/issue goods physically and collect relevant documents;
- Cordinate with warehouse or/ and IS team to load/ unload goods properly
- Observe/ review imported goods quality in cooperation with related parties;Support during stocktaking;
- Other tasks as assigned by line manager.

WORKING RELATIONSHIPS

Internal: departments with demand for overseas purchasing
External: overseas vendors, warehouse managment, customs broker, forwarders, authorities

Awareness of ISO 14001 and 45001 standards

KEY ACCOUNTABITITIES

On time delivery

Accurate commodity

Accurate information in draft customs declaration sheet before officially declare

Get enough necessary documents as requirement from requestor for oversea shipment

MAJOR CHALLENGES

Late delivery: need to follow up more closely with supplier on delivery status, call or email to push/ remind… if needed

Defect/ wrong goods: need help from engineer who requested right after goods income

Lack/ late documents like CO, CQ: to clarify with supplier on providing CO, CQ at beginning of order

Late confirmation for OC from sales: coordinate with salesman on confirmation before confirmation back to supplier

JOBHOLDER REQUIREMENTS

Educational requirements: University degree
Specialized requirements – Qualifications/licences: N/A
Years of professional experience: over 1+ years
Language skills: Intermediate English, Chinese is an advantage
Other (please list): Office applications, SAP experience

Konecranes moves what matters. We are a global leader in material handling solutions, serving a broad range of customers across multiple industries. We consistently set the industry benchmark, from everyday improvements to the breakthroughs at moments that matter most, because we know we can always find a safer, more productive and sustainable way. That's why, with 16 000+ professionals in over 50 countries, we are trusted every day to lift, handle and move what the world needs.

Konecranes is committed to ensuring that all employees and job applicants are treated fairly in an environment which is free from any form of discrimination.

Purchasing Executive