Purchasing Coordinator

JOB TITLE: Purchasing Coordinator

DEPARTMENT: Strategic Sourcing

REPORTS TO: Purchasing Manager

FLSA STATUS: Non-Exempt

JOB TYPE: Full Time

LOCATION: Remote (US ONLY)

COMPENSATION: $20-$22/Hour

CONFLICT OF INTEREST POLICY

At Meteor, integrity and transparency are paramount in all our operations and interactions. To avoid any potential conflicts of interest and maintain the trust of our public customers, we regret that we cannot consider applications from individuals who are currently employed by organizations that are customers of Meteor, where they hold positions that could influence the purchasing decisions regarding our products or services. This policy ensures fairness and impartiality in our hiring process and customer interactions.

If you fall under this category, we appreciate your understanding and encourage your continued support as a valued customer.

SUMMARY OF POSITION

This position will support the daily operations of the Purchasing department by reviewing customer contracts with Meteor Education, jobbing up quotes, creating vendor purchase orders, reviewing vendor acknowledgements and assisting with revision requests.

ESSENTIAL RESPONSIBILITIES

• Maintain the organization of order requests in the Purchasing inbox
• Review customer purchase orders for accuracy and communication and discrepancies to project teams for resolution
• Process and organize all purchasing documentation such as purchase orders, customer contracts, vendor POs, PO revisions, and acknowledgements
• Review acknowledgements issued from vendors and save pertinent information and documentation in ERP
• Maintain effective communication with project teams and leadership on any order or acknowledgement issues or changes
• Assist with the Missing Acknowledgement report and communicate with vendors to identify all ship dates
• Assist with the weekly order status reports and special projects

Requirements

• High School Diploma required; some college preferred
• Must have strong analytical abilities, problem solving skills, and excellent interpersonal communication skills, both verbal and written
• Must have knowledge of and experience using software applications (word processing, Excel, ERP systems)
• Knowledge of NetSuite and Salesforce a plus

NOTE: All Meteor new hires are expected to attend an in-person cultural orientation, which typically takes place 3–6 weeks after the start date and requires travel to our home office in Gainesville, FL. This approximately one-week experience is focused on company culture, values, and connection across teams and is separate from role-specific job training. Employees may also be asked to travel for annual company meetings or other business events. All required business travel expenses are covered by Meteor in accordance with our travel and expense policy.

Benefits

• Medical, Dental, Vision
• Basic Life AD&D (100% employer paid)
• Short Term Disability (100% employer paid)
• Long Term Disability (Not employer paid)
• 401(k) + matching
• Supplemental Insurance
• Flexible Spending Account
• Paid Time Off
• Paid Parental Leave (8 weeks)
• 2 Volunteer Days
• 9 Company Paid Holidays
• Primary Caregiver Leave (40 hours)
• Employee advocates serving to sustain employee wellness in the workplace