Purchasing Coordinator

The Purchasing Coordinator supports the procurement function by assisting with day-to-day purchasing activities, supplier coordination, and inventory tracking. This role works closely with the Vice President of Bindery Services and cross-functional teams to ensure materials and supplies are ordered accurately, delivered on time, and aligned with production needs. This position is ideal for someone early in their supply chain or procurement career who is looking to grow into a more strategic role over time.

Responsibilities & Duties

Purchasing Support

• Assist with the preparation and processing of purchase orders for materials, supplies, and equipment.
• Support purchasing activities to ensure timely delivery and availability of materials.
• Help track pricing, lead times, and order status, escalating issues as needed.

Supplier Coordination

• Communicate with suppliers regarding order confirmations, delivery schedules, and basic inquiries.
• Maintain accurate supplier information and documentation.
• Support supplier evaluations by collecting performance data related to quality, delivery, and service.

Inventory & Data Management

• Assist with inventory tracking and reconciliation to support optimal stock levels.
• Help identify potential shortages or excess inventory and report findings to leadership.
• Support data entry and maintenance within purchasing or ERP/MRP systems.

Reporting & Documentation

• Maintain organized purchasing records, contracts, and order documentation.
• Assist with basic reporting related to purchasing activity, spend, and inventory levels.

Cross-Functional Collaboration

• Work closely with production, warehouse, and finance teams to support purchasing needs.
• Provide administrative and project support for procurement-related initiatives as assigned.

• Associate’s or Bachelor’s degree in Supply Chain Management, Business, Operations, or a related field (or equivalent experience).
• 1–2 years of experience in purchasing, procurement, supply chain, or administrative support preferred.
• Strong attention to detail and organizational skills.
• Ability to communicate effectively with internal teams and external suppliers.
• Basic understanding of inventory and purchasing concepts.
• Proficiency in Microsoft Office; experience with ERP or purchasing systems is a plus.
• Eagerness to learn and grow into a more advanced procurement role.

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Benefits:

• In addition to offering a culture of inclusivity and empowerment, Kofile offers a full range of benefits including:
• Flexible work arrangement: remote and hybrid schedule
• Generous PTO policy
• Low-cost insurance (medical, dental, vision, life & disability)
• Maternity and paternity benefits
• 401(k) plan (company matching)
• Educational assistance