Property Administrator

AI overview

Support the daily operations of a commercial property portfolio by managing tenant relations, processing purchase orders, and maintaining key logs and records.

OPPORTUNITY

As part of its continued growth, the Fengate Commercial Property Management team is seeking a highly organized, service-oriented Property Administrator, to support the daily, operations of a commercial portfolio of properties. This is a hybrid role, based out of the Oakville, Ontario office.

KEY RESPONSIBILITIES

Prepare and process purchase orders and invoices for payment and respond to requests from Accounting & Administration.
Distributing memos and communication materials to tenants and stakeholders.
Establish and maintain professional working relationships with tenants, vendors, building security, cleaners and various contractors to ensure smooth operation of the property.
Assisting with the packaging of meeting materials including agendas, minutes, property management reports and attachments, financial statements and any other meeting materials.
Receiving incoming requests for service from residents and responding accordingly.
Assist on tenant relation functions and monthly/quarterly reporting requirements.
Assist in maintaining property-specific emergency procedures.
Maintaining key logs and records of fob devices.

Requirements

KEY QUALIFICATIONS

Post secondary education.
Excellent verbal and written communication skills.
Strong attention to detail and time management skills to coordinate multiple priorities and deadlines.
1+ years’ experience in a property administration role.
Experience with Yardi is an asset.
Proficient with MS Office Suite.

CORE COMPETENCIES

Being Authentic –Inspiring trust and being courageous.
Focusing on Performance –Being accountable and driving results.
Understanding Stakeholders – Knowing the needs of those who rely on you.
Building Effective Relationships – Collaboration and communication.

Fengate is an equal opportunity employer, we strive to attract and retain a diverse workforce and are committed to promoting diversity, equity, inclusion, and belonging in the workplace. It is a core priority at Fengate to create, operate with, and continuously grow and sustain an inclusive culture that respects and connects the diversity of our team, our clients, our partners, and the communities we work in.

We are committed to providing accommodation for persons with disabilities. If you require accommodation, we will work with you to meet your needs.

We thank all applicants for their interest in this position; however only candidates selected for an interview will be contacted.