Project Support Officer

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role ID – C004477

Role Duties and Responsibilities

• Providing critical and proactive administrative support to AFAP Programme Manager;
• Actively participating in Project Board Meetings, Steering Comities, taking minutes of the meetings and leading any allocated task (including Project Management functions for small scope projects);
• Acting as Project Support Officer (PSO) for the Agency Functional Alignment Programme (AFAP), ensuring timely execution and contributing to programme objectives across multiple NCI Agency locations;
• Streamlining AFAP administration through creating and maintaining online collaboration platform in SharePoint, resulting in improved information flow and enhanced team organization;
• Coordinating complex facility transitions and relocations, ensuring timely and efficient establishment of new operational environments.

Essential Skills, Experience and Certifications

• (mandatory) 5+ years working experience in programme/project context in support to Infrastructure and Transition activities within NATO context;
• Extensive experience in supporting the delivery of complex infrastructure projects and initiatives;
• Proven experience in coordinating multiple relocations and transitions projects;
• Experience in liaising with diverse stakeholders and working within multinational environments;
• Knowledge of the administrative tools and platforms such as Service Now, SharePoint and Business Applications (EBA and SAP);
• Synthesis and analytical skills: ability to analyse and simplify complex information, organize and translate it to action;
• Ability to independently lead coordination and negotiation with internal and external stakeholders within the boundaries set by the Programme Manager;

Working Location

• Brussels, Belgium

Working Policy

• 50% On-site

Travel

• Some travel to other NATO sites may be required

Security Clearance

• Valid National or NATO Secret personal security clearance