Project Manager, US Events

Are you an energised Project Manager ready to deliver world-class event activities with great commercial impact? Maybe you're also looking for your next adventure, something truly meaningful and unique? Then Kahoot! has the job for you! We're looking for an awesome Project Manager, Events.

The Project Manager, US Events, is a key hands-on role responsible for the end-to-end planning, execution, and measurement of Kahoot!'s presence at major tradeshows, industry conferences, executive forums and advisory boards across the United States. You will translate global event strategies into high-impact, market-specific US activations, driving leads and ensuring exceptional on-site execution that often involves high-level customer and internal executive interaction.

Occasionally, you may be involved in the preparation and support of events in other locations (EMEA and APAC), and in other relevant projects, so a small degree of international travel may be expected as well.

This position of Project Manager, US Events is located in Austin, Texas.

Responsibilities

US Event Management & Logistics (60%)

• Project Ownership & Logistics: Own the full project lifecycle for assigned US events, including large-scale tradeshows, smaller executive events, and customer receptions. Manage all event logistics, including exhibit space, GSC coordination, shipping, labor, utilities, and on-site setup/teardown, as well as the end-to-end logistics for all event swag, including vendor sourcing, inventory management and on-site distribution.
• Budget & Vendor Management: Develop, track, and reconcile detailed event budgets to ensure on-time delivery within financial parameters. Source, negotiate with, and manage US-based vendors for quality and cost-effectiveness. 
• Staff Coordination: Plan, train, and coordinate all on-site event and booth staff (including Sales and Product teams, and executive stakeholders) to maximize event objectives.
  

Strategy, Stakeholder, & External Engagement (20%)

• Customer and Industry Engagement: Actively build and maintain relationships with key customers, industry organizations and event organizers to secure strategic speaking slots, sponsorship opportunities, and favorable contract terms. 
• Internal Alignment: Collaborate closely with the Customer Experience, Sales, and Product teams to align on event objectives, activities, and promotional messaging.
• Global Coordination: Work with the Senior Manager and international counterparts to maintain consistent global branding and share best practices.
• Lead Management: Coordinate with the Customer Experience team to ensure seamless lead capture, reporting, and timely post-event follow-up protocols.

Reporting & Continuous Improvement (20%)

• Evaluate Performance & Feedback: Conduct thorough post-event evaluation, including financial reconciliation and metric reporting against Key Performance Indicators (KPIs). Crucially, gather and synthesize qualitative insights and feedback from internal teams and external customers to assess the event experience. 
• Generate Recommendations: Provide actionable recommendations to improve future event strategy and overall execution based on both performance data and qualitative feedback.

About Kahoot!
The Kahoot! Group is on a mission to make learning awesome! We want to empower everyone, including children, students, and employees to unlock their full learning potential. Our Kahoot! learning platform makes it easy for any individual or corporation to create, share, and host learning sessions that drive compelling engagement.

Since launching in 2013, Kahoot! has become a global leader, hosting hundreds of millions of sessions with over 12 billion cumulative participants across 200+ countries and regions. The Kahoot! Group includes Clever, the top US K-12 EdTech platform, and popular learning apps like DragonBox, Poio, Drops, Actimo and Motimate. Headquartered in Oslo, Norway, we also have offices in the US, UK, France, Finland, Australia, Singapore, Japan, Estonia, Denmark, Spain, and Poland. Let’s play!

Our K!rew

At the Kahoot! Group we champion a positive culture of collaborative learning and innovation. With a global team of more than 600 employees representing over 50 different nationalities, we’re a diverse and fun bunch of people! We work hard and celebrate our wins, tackle challenges with original ideas and learn something new every day.

We are driven by our mission and guided by our values: playful, curious and inclusive.  

If you talk to anyone working in the Kahoot! Group, they will tell you that one of the greatest perks is being able to see how the work you do puts a smile on the face of kids, teachers and learners all around the world.

Requirements

• Experience: 3–5 years of progressive experience in event management, with a strong emphasis on planning and executing large-scale B2B tradeshows, conferences, and executive-level customer events. 
• Tradeshow Expertise: Deep knowledge of tradeshow operations, including experience with General Service Contractors (GSC) and managing exhibit logistics in key US markets. 
• Project Management: Excellent project management skills; ability to manage multiple complex projects, prioritize effectively, and meet tight deadlines. Proficient in project management tools (e.g., Asana). 
• Communication & Negotiation: Exceptional communication skills and proven ability to negotiate contracts, manage vendor relationships, and present clearly to key stakeholders. 
• Software Proficiency: Experience with lead management and CRM tools (HubSpot or Iterable is an advantage). 
• Education: Bachelor’s degree in Marketing, Business, Communications, Hospitality, or a related field. 

Travel: Ability to travel approximately 25-35% of the time, primarily within the US, although occasional international travel may be required.

Benefits

• A competitive compensation package 
• Health, dental and vision insurance plans
• 401k plan
• PTO - 25 days annual PTO from start date in company
• Flexible working
• Buddy program 
• Social and company events (virtual and in person)
• A diverse, friendly and international environment 
• Paid parental leave
• Broadband and phone contributions