Project Manager – Projects & Heavy Lift

JOB PURPOSE

To plan, execute, and deliver heavy lift, breakbulk, OOG, and technical logistics projects within agreed scope, budget, timelines, and contractual KPIs. The role is accountable for operational project delivery, cost control, asset utilization, and compliance with QHSE and regulatory requirements while ensuring client satisfaction and commercial performance of assigned projects.

KEY RESPONSIBILITIES

Project Planning & Execution

• Lead end-to-end execution of assigned projects from award to close-out.
• Develop detailed project plans including scope, timelines, resources, risk assessments, and method statements.
• Ensure delivery in line with contractual KPIs, cost estimates, and approved budgets.
• Monitor project progress and implement corrective measures where required.

Commercial & Cost Control

• Maintain and manage project budgets, ensuring margin protection.
• Track project P&L and control cost leakages (fuel, subcontracting, equipment utilization).
• Support preparation of commercial quotations, RFQs, and tenders for heavy lift and abnormal loads.
• Ensure asset utilization is optimized before engaging third-party subcontractors.

Heavy Lift & OOG Operations

• Coordinate abnormal load, breakbulk, and OOG cargo movements in compliance with regulatory standards.
• Ensure safe handling, routing, permitting, and coordination with relevant authorities (KRA, KPA, URA, etc.).
• Monitor fuel consumption and operational efficiency of deployed assets.

Workshop & Technical Coordination

• Coordinate with workshop teams to ensure availability, maintenance, and readiness of project equipment.
• Ensure preventive and corrective maintenance schedules are adhered to.
• Monitor consumables and maintenance costs impacting project budgets.

Risk, Compliance & Documentation

• Identify, assess, and mitigate operational and contractual risks.
• Ensure adherence to QHSE standards and company SOPs.
• Oversee documentation control (invoices, disbursements, permits, cost tracking).
• Utilize tracking systems to monitor project performance.

Stakeholder Management

• Serve as primary operational contact for clients during project execution.
• Coordinate with internal departments (Commercial, Finance, Workshop, Operations).
• Provide timely reporting to management on project status, risks, and performance metrics.

WORKING RELATIONSHIPS

Internal Contacts

• Managers and HODs
• Supervisors and Team Leads

External Contacts

• Clients (operational leads, contract managers, project stakeholders)
• Regulatory Authorities (e.g., KRA, KPA, URA, transport and port authorities)
• Subcontractors (transporters, crane providers, escort services, equipment suppliers)
• Surveyors & Inspection Bodies (cargo inspection, compliance verification)
• Insurance Providers (claims coordination where required)
• Local Authorities & Permit Offices (route approvals, abnormal load permissions)

KEY PERFORMANCE INDICATORS

• Percentage of projects delivered within approved timelines (Target: ≥95%).
• Actual project cost vs approved budget (Variance not exceeding ±5%).
• Project gross margin meets or exceeds approved margin target.
• Effective deployment of internal heavy lift assets vs available capacity (aligned to annual target).
• Percentage of subcontracted work vs internal asset use (within approved threshold).
• Zero Lost Time Injuries across managed projects.
• 100% compliance with permits, statutory requirements, and contractual KPIs (no penalties).
• Client satisfaction score above agreed benchmark and measurable repeat engagement from managed accounts.

Qualifications

•  Bachelor’s degree in engineering, Logistics, Supply Chain, or related field.
• Minimum 5–8 years’ experience in project operations within heavy lift, abnormal load logistics, OOG, or technical transport environments.
• Demonstrated experience managing complex, asset-intensive projects.
• Strong working knowledge of transport regulations and operational compliance.

Key skills & Competencies

• Strong project planning and scheduling capability.
• Budget management and cost control expertise.
• Contract interpretation and commercial awareness.
• Asset utilization and operational efficiency management.
• Risk management and problem-solving capability..