Project Manager

Arcaea is building a new generation of ingredients for the beauty and personal care industry, rooted in biotechnology and designed to deliver high performance with a new standard for sustainability. Our work expands what’s possible in product development and formulation. 

We are seeking a highly organized Project Manager to drive alignment across Creative, Product Development, R&D, Marketing, and Supply Chain for two beauty brands. 

In this role, you will lead cross-functional execution by implementing and streamlining processes, ensuring projects stay on track from concept through launch. You will own timelines, coordinate workstreams, maintain vendor relationships and drive accountability across teams-planning schedules, monitoring progress, and ensuring delivery on time and within budget. 

WHAT YOU’LL DO

• End to End Launch Management: Own the project lifecycle for new product development; from, formula development, packaging, merchandise creation, as well as promotional and seasonal campaigns.
• Cross Functional Orchestration: Lead weekly status meetings to sync teamwork flows, as well as high level NPD risk mitigation meetings. 
• Timeline & Risk Governance: Develop detailed schedules using Monday.com and Smartsheet to identify the critical path. Proactively identify bottlenecks and develop "Plan B" scenarios to mitigate risk. 
• Process Ownership: Utilizing PageProof, an online proofing software, to manage the review and approval process of creative artwork  to ensure 100% routing compliance. Handle essential administrative tasks including NDA routing, system onboarding, and process integration.
• Vendor & Partner Liaison: Communicate with external partners and packaging manufacturers to track production milestones. Manage new vendors through development prior to transitioning to the Supply Chain team for mass production coordination.  
• Stakeholder Communication: Maintain project dashboards and prepare status reports for leadership to provide visibility on progress, risks, and outcomes.
• Hands on Execution: Support technical teams as needed, including shipping samples, unpacking deliveries, creating mock-ups, and ad hoc small packaging tests.

WHAT WE SEEK

• 5+ years of Project Management experience within the Beauty industry.
• Hybrid schedule 3 days a week in office with core hours of 10am-4pm, 2 days of focused work from home.
• Deep understanding of beauty specific workflows, including primary/secondary packaging, safety testing, regulatory requirements, and claims testing.
• Expert-level proficiency in project management software Smartsheet, Monday.com, Google Workspace/Microsoft 365 suites.
• Proven ability to deliver technical programs from inception to delivery while navigating the ambiguity of a fast-paced startup environment.
• Exceptional diplomatic skills; ability to hold teams accountable and "manage up" while maintaining a positive, collaborative culture.
• Ability to manage multiple concurrent major projects/programs for both short and long term goals.
• A talent for working independently in a fast-paced environment, navigating ambiguity, and creating clarity where needed.
• Excellent trade-off management in achieving tactical and strategic objectives.
• Comfort in setting context (urgency, dependencies, and goals) and working with teams to determine milestones.