Project Coordinator
Mission:
The Project Coordinator plays a vital role in supporting the division by managing and maintaining budgets, operating systems, and project management of key services and people. This position is responsible for creating processes and systems to effectively manage tracking, reporting, and overseeing procurement, inventory, and systems management.
Supervisory Responsibilities:
None
Location:
This is a full-time onsite position based in Texas, with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate.
Travel Expectations:
Minimal travel expectations. Less than 25% of the year.
What You’ll Do – Accountabilities
Essential Duties:
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Project Management: Initiate, plan, execute, control, and close the work of the team to achieve specific goals and meet specific success criteria. Design and produce unique products, services, and results with a defined beginning and end, while managing time, budget, and resources.
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Procurement: Facilitate submission, receiving, procurement of all invoices for requisitions and payment for Enrollment, Marketing & School Launch teams
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Budget Management: Manage, reconcile, and report on Enrollment, Marketing & School Launch budgets monthly to VP and Directors. Report and track budget and processes and cross-functionally collaborate with business partners
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Administrative: Support Concur per diem, travel, AMEX reconciliation for Enrollment, Marketing & School Launch VP and National Enrollment team members. Coordinate and plan team quarterly meetings.
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Contracts: Support the submission, tracking and monitoring of contracts for Enrollment, Marketing & School Launch
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Vendors: Manage vendor relationships and business processes with external vendors
Additional Duties and Responsibilities:
- Manage Operating Mechanisms for the Division: Ensure current operating mechanisms are efficient and effective.
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Presentation Development: Support through the use of software like PowerPoint, Excel, Word and Canva
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Email Monitoring: Monitor the department customer service email.
- Additional Duties as assigned.
Knowledge and Skills – Competencies
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Make Sound Decisions: This individual is able to gather relevant information, consider various options, and make choices that are in line with their current responsibilities and the team’s goals.
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Manage Work and Teams: This individual is able to gather relevant information, consider various options, and make choices that are in line with their current responsibilities and the team’s goals.
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Grow Self and Others: This individual is able to gather relevant information, consider various options, and make choices that are in line with their current responsibilities and the team’s goals.
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Build Trust and Psychological Safety: This individual is able to gather relevant information, consider various options, and make choices that are in line with their current responsibilities and the team’s goals.
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Communicate Deliberately: This individual is able to gather relevant information, consider various options, and make choices that are in line with their current responsibilities and the team’s goals.
Additional Skills:
- Strong organizational, project management, reporting, and multi-tasking skills
- Excellent communication and interpersonal skills
- Proactive self-starter with excellent budget management and problem-solving abilities
- Team-management and administrative skills
- Documentation management and ability to create reports and monitor trends
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Time management skills with the ability to meet and manage others to deadlines
Required experience:
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Experience: At least 2-5 years related experience
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Certification/License: none
Preferred experience:
- Bachelor's Degree
- Project Management
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Accounting and/or Finance background
What We Offer:
Compensation & Benefits:
Salaries for people entering this role typically fall between $22.57/hour and $28.22/hour, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for performance pay based on organizational performance and goal attainment.
Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. You can find more information about our benefits at https://ideapublicschools.org/careers/benefits/.
* IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable.
Application process:
Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible.
Learn more about IDEA
At IDEA the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values
