TRE Group seeks a detail-oriented Project Coordinator to support our design and development team with billing coordination, project administration, and operational tasks. This entry level position offers hands-on experience in real estate development operations with the potential to transition to full-time employment for strong performers.
Candidates with finance or business backgrounds are strongly preferred.
This position is required to work on-site in Los Angeles, CA.
Key Responsibilities
Billing & Financial Coordination (40%)
Track project billing status and coordinate with accounting team on invoice preparation.
Follow up with clients/consultant on outstanding payments and payment schedules.
Maintain project budget tracking spreadsheets and update financial records in Notion.
Coordinate consultant payment approvals and track invoice submissions.
Assist with expense reimbursements and payment documentation.
Prepare financial status reports for project managers.
Organize and file contracts, proposals, and financial documents
Project Administration & Errands (35%)
Pick up and drop off plans, documents, and checks from city offices (LADBS, Planning, etc.)
Mail documents, checks, and packages to consultants, clients, and agencies
Schedule appointments and coordinate with consultants, expeditors, and agents during due diligence periods
Perform site inspections including taking photos and documenting existing conditions (power pole locations, street trees, driveways, existing unit counts, room counts, occupancy, fences, etc.)
Track permit application statuses and follow up on outstanding items
Coordinate document printing, binding, and submittal preparation
Maintain project filing systems (physical and digital) in Google Drive and Notion
Office & Meeting Support (25%)
Attend project meetings, take notes, and organize meeting minutes
Coordinate with external architects, consultants, and contractors regarding project documents
Keep track of office supplies and order materials regularly to maintain office functionality
Update project databases and task tracking systems in Notion
Assist project managers with simple project coordination tasks
Prepare presentation materials and organize project documentation
Required Qualifications
Education:
Currently pursuing or recently completed Bachelor's degree in Finance, Business Administration, Real Estate, or related field
Strong academic record preferred
Experience:
Previous internship or work experience in office administration, finance, or project coordination preferred
Experience with financial tracking, billing, or accounts receivable a plus
Real estate development or architecture firm experience a plus
Entry-level candidates with strong organizational skills encouraged to apply
Technical Skills:
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) required
Google Workspace (Sheets, Docs, Drive) experience preferredAbility to learn project management tools (Notion, Bluebeam) quickly
Basic understanding of financial concepts and budget tracking
Comfortable with technology and learning new software systems
Core Competencies
Exceptional attention to detail and accuracy (critical for billing and financial coordination)
Excellent organizational and multi-tasking skills
Strong written and verbal communication abilities
Professional demeanor when interacting with clients, consultants, and city officials
Proactive problem-solver with ability to follow through on tasks
Reliable, punctual, and accountable
Comfortable working independently and taking initiative
Discreet handling of confidential financial information
Other Requirements
Reliable transportation, as travel is an essential function of the role for daily errands, site visits, and city office runs
Ability and willingness to travel throughout the Los Angeles area to support ongoing projects and operational needs
Full-time, on-site availability (40 hours per week) during standard business hours
Professional, client-facing demeanor, with the ability to represent the company appropriately in interactions with clients, agencies, and external partners
Preferred Qualifications
Familiarity with Los Angeles geography and city departments
Experience with construction or development project administration
Understanding of architecture or real estate terminology
Previous experience with billing systems or invoicing
Open to part-time and/ or hybrid - but min 20hr / week
