Project Coordinator / PMO Assistant - Short term contract - Remote

Monthly Progress Reports (Point of contact for coordination)

• Create and maintain master report template
• Update, coordinate, expedite, and follow up with disciplines for report content
• Format final document
• Issue to internal team and Client per Project Distribution Matrix

Weekly Status Reports (Point of contact for coordination)

• Create report template based on Client report requirements
• Coordinate, expedite, and follow up with all disciplines
• Format final document
• Issue to internal team and Client per Project Distribution Matrix

Project Reports and Studies

• Format final document including verifying use of current Client’s Standard Decimal Report template for brand consistency  
• Issue to internal team and Client per Project Distribution Matrix

• • Examples are weekly Client meetings, model reviews, estimate meetings, schedule meetings, procurement meetings, construction meetings, etc… Basically any meeting where formal minutes need to be documented AND published/issued to Client.

Monthly Progress Presentations and Other Project Presentations

• Maintain presentation template
• Coordinate, expedite, and follow up with each contact for presentation content
• Format final presentation prior to client meeting

Document Locator Transmittals and Notifications (to Clients and/or internal)

Project Assistants generally handle administrative type documents pertaining to the project – Document Control handles technical documents, vendor documents, and construction packages.

Assist with Project Change Notices and Change Orders (solely at the discretion of the Project Manager)

Act as the client point of contact for scheduling needs

• • When applicable, hold a client account to access clients’ calendars, drop files into their ShareFiles, etc.

Act as communication collaborator for project teams; being proactive chasing down and gathering information, helping to ensure deliverables are on time, sitting in multiple meetings to help seal communication gaps (as time allows based on workload).

Assistance as requested for Project Leads and their respective teams (i.e. scheduling Client meetings, booking group travel for project meeting(s), printing IPPM tags, other administrative project tasks)