Project Coordinator

The Project Coordinator for Capital Projects will play a crucial role in providing administrative support to the Director of Capital Projects. They will handle various tasks, such as managing schedules, handling correspondence, organizing meetings, maintaining records and ensuring effective and efficient communication. This position will be a bridge within the Capital Projects department, between departments, and externally with consultants. Given the dynamic nature of Capital Projects, the Project Coordinator will need to be flexible, consistent, and maintain the confidentiality of high-level systems and operations.

Position Type: Full-time non-exempt hourly

Hours: 40

Salary Range: $20/hr

Responsibilities

• Provide personalized assistance to the multi-faceted world of the Director of Capital Projects, ensuring smooth operations, organization and effective communication.
• Manage the Director’s inbox correspondence, including communication with local government agencies, ensuring clarity, professionalism, and accuracy in all written exchanges.
• Support Director in Drafting, reviewing, and responding to documents requiring legal or technical language, demonstrating confidence and proficiency in professional and legal communication.
• Manage Director’s calendar, including arranging meetings, appointments and providing timely reminders
• Create and maintain agendas for the Director’s various weekly meetings
• Hold vision for the calendar a month ahead and anticipate the Director’s needs/preparation
• Assist in capturing and prioritizing the Director’s action items, handling all task requests with efficiency and discretion.
• Make travel arrangements for Director and Capital Projects team as needed
• Capture Director’s Credit card receipts and submit to Project Manager
• Assist the Director of Capital Projects and Construction in reviewing project plans, schedules, and budgets and contribute to these projects as needed
• Manage Capital Projects' team calendar and holiday calendar, including booking all internal and external meetings.
• Collaborate closely with all Capital Projects team members on various campus-wide projects (specifically the Project Manager and Property Design & Development Specialist) and provide administrative assistance as needed
• Assist in maintaining effective communication channels with internal and external stakeholders, including project team members, contractors, and regulatory agencies.
• Administrative support will include typing, dictation, spreadsheet creation, document filing and drive filing maintenance
• Conduct research as needed on previous project decisions and history

Requirements

• 2+ years of experience in an administrative role reporting directly to upper management.
• Advanced typing skills with 77+ words per minute.
• We require someone who is proactive, detail-oriented, and possesses exceptional organizational, and written/verbal communication skills.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with office productivity tools like Google Workspace and an aptitude for learning new software and systems.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to maintain confidentiality and discretion of information related to the company and its employees.

Preferred Qualifications

• AA or BA in Administration
• Knowledge in the field of building/construction

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Life Insurance (Basic, Voluntary & AD&D)
• TeleHealth : HealthiestYou (24 hour doctor/prescription access)
• Wellness Resources
• Paid Time Off (Vacation, Sick, Jury Duty, Bereavement Leave & Public Holidays)
• Retirement Plan (403b, IRA) with Retirement Fund Matching
• Free Bethel Online account (Exclusive access to conferences, services, classes, shows, and more!)
• Free Bethel Leaders Network ENGAGE membership - Full Access to the Online Platform
• Free Staff Lunches
• 20% Discount on most Items in the Bethel Bookstore and Bethel Music online store
• Invitation to attend Select Conferences
• Opportunity to work with some of the most passionate lovers of Jesus in the world!