Are you a driven Administrator with experience in assisting project teams? If so, our client based in Hemel Hempstead wants to meet you.
We are looking for a Project Administrator to join our clients friendly team. This role provides hands-on support to the preconstruction and operational teams. It focuses on assisting with project planning, coordination, and administrative tasks to ensure smooth delivery of preconstruction activities and operational processes.
Our client specialises in creating transformative environments for independent schools and educational institutions across the UK and internationally. Their clients are C-suite group executives, Heads of schools, Deputy Heads, Bursars who expect clear, responsive communication and a process that respects their time and priorities. They are known for being professional, personable, and precise. That’s where you come in.
What you will be doing:
Preconstruction Support:
· Assist the Head of Project Delivery and Head of Preconstruction with day-to-day preconstruction tasks.
· Prepare and maintain project documentation, drawings, and schedules.
· Support tender preparation, including collating information and formatting submissions.
· Manage updates to project tracking systems to ensure accurate progress reporting.
· Liaise with suppliers and subcontractors to gather required information.
Operational Coordination:
· Provide administrative support for operational workflows and site activities.
· Help organise project meetings, record minutes, and track action points.
· Maintain accurate records of project milestones and compliance documentation.
· Assist with resource planning and coordination between internal teams.
Data and Reporting:
· Compile and update project data for internal reporting and dashboards.
· Monitor progress against timelines and flag potential delays.
· Support the preparation of operational performance reports.
Communication and Stakeholder Support:
· Act as a point of contact for internal queries related to preconstruction and operations.
· Communicate clearly and proactively with project managers, site teams, and external partners.
· Ensure all documentation and systems remain accurate and up to date.
Requirements
· Maintain high attention to detail in all documentation and reporting.
· Balance routine administrative tasks with project-specific priorities.
· Approach responsibilities with professionalism, organisation, and a proactive mindset.
· Support in driving efficiency and ensuring operational excellence.
Benefits
Salary: £30,000 plus Bonus
Hours: 07:30 – 16:30 Monday – Friday
Holidays: 20 days + bank holidays (willing to match your current allowance).
Social Impact: Charity work is encouraged and supported without impacting your holiday allowance.
Career Growth: Join a values-led, fast-growing company with long-term progression opportunities.
IND25
Universal Business Team (“UBT”) is a global enterprise spanning 19 countries across the United Kingdom, Europe, North America, Central America and Australasia. UBT, headquartered in Sydney, Australia, is a diversified business consultancy that supports clients with business-advisory and group-buying services with the objective to help businesses develop a competitive edge. UBT was launched in 2009 in response to the Global Financial Crisis to support client organisations that were either in distress or looking to improve their competitiveness and financial performance. Currently, UBT turns over $500M (AUD) and has aspirations for significant growth over the next three to five years. A recent decision was made to bring four separate global regions together under the one global brand and leadership team. UBT’s business advisory services comprise corporate training, consulting, recruitment, accounting, and group buying services. UBT facilitates leadership and business excellence for our client’s in their respective industries. Through the group buying function, UBT nurtures mutually-beneficial relationships between member businesses and world-leading providers of business goods and services. The outcome to which we strive is a “win-win” for small-to-medium enterprises and big business alike. UBT provides services and products to approximately 3,000 independent, family-owned businesses globally with combined annual revenues exceeding $12B (AUD). The majority are small to medium sized enterprises with typical annual revenue ranges between $5m-$20m. However, there are also some larger businesses with annual revenues in the range of $100m-$250m. The unifying feature of all UBT’s clients is that the owners are parishioners of the Plymouth Brethren Christian Church (PBCC). UBT (which is owned by the PBCC) supports clients by providing products, services and support designed to increase their profitability and growth. The after-tax profits generated by UBT are reinvested into community initiatives, predominantly through schools (established to educate the children of Brethren families) and charities, such as the Rapid Relief Team (“RRT”) and the Red Cross. UBT Recruitment are an Equal Opportunities Employer. We will apply a rigorous, objective selection process using non-discriminatory criteria, as far as possible on behalf of all the businesses we recruit for.To view our policy in full please contact [email protected]
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