Project Administrator - Corporate Finance

Join a high-performing, process-driven team that supports a broad portfolio of commercial finance projects within a professional services environment. This role is ideal for a proactive, detail-oriented finance professional who is comfortable taking ownership of tasks, thrives in structured environments, and enjoys driving processes forward.

You will work closely with senior stakeholders, project managers, and finance teams to ensure accurate project set-up, financial reporting, timely invoicing, and compliance with internal controls and external requirements. Strong organizational skills, commercial awareness, and the ability to manage multiple priorities in a fast-paced setting are essential.

Key Responsibilities

• Maintain accurate commercial records and ensure audit compliance.
• Open and manage projects/jobs in financial systems (PeopleSoft experience a plus).
• Ensure timely and accurate invoicing, including uploading invoices to client portals
• Monitor WIP (Work in Progress) and debt positions; resolve discrepancies promptly.
• Support credit control and assist with debt management.
• Manage weekly time reporting and ensure accurate revenue is reported.
• Provide accurate financial reporting to stakeholders.
• Assist with ad hoc financial and administrative tasks across the team.

What We’re Looking For

• Strong numerical and analytical skills
• Excellent attention to detail and problem-solving skills attention to detail.
• Strong organizational skills and ability to prioritize in a fast-paced environment.
• Ability to work independently, prioritize tasks, and meet firm-wide deadlines
• Proficient in MS Office (Excel and Word essential).
• Experience with PeopleSoft Projects or similar corporate finance tools.
• Strong interpersonal skills; able to work independently and manage challenging stakeholders.
• Flexible and adaptable to change; thrives in a demanding environment.
• Creative problem-solving approach with compliance awareness.
• Previous experience in a structured or process-driven environment.

Hybrid working - our approach is to be in the office or on client site a minimum of 2 days per week. However, the actual time you spend and where you spend it will vary by role or assignment, including up to 5 days per week on a client site or at the office.

Benefits package at PA  

• Group medical insurance  
• Health Savings Account with company match  
• Teladoc and informed Nurse line resources  
• Long term care plan  
• Group dental insurance  
• Vision plan  
• 401(k) Savings Plan with company profit sharing contribution  
• Commuter and Parking tax-savings benefit  
• 15 days paid vacation days with the opportunity to buy five additional days  
• 10 paid Holidays plus 10 paid sick days  
• Company and Voluntary income protection benefits  
• Gym and health incentive reimbursement  
• Pet and legal insurance Plans  
• Employee Assistance Plan  
• Annual performance-based bonus  

In compliance with Colorado’s, New York & Massachusetts's Equal Pay Transparency Act, PA is required to provide a reasonable salary range for this role.  This salary range is specific to the State of Massachusetts and is commensurate with experience, market data, applicant skills, internal equity and/or degrees/certifications.  Salary Range: $75,000  -  $82,000

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