Program Manager

ABOUT ORGANOX:

OrganOx is an innovative, fast-paced, global medical device company with a mission to save lives by making every donated organ count. We are a commercial stage organ technology company, spun out of the University of Oxford in 2008, committed to improving transplantation outcomes throughout the world. The company’s first product, the OrganOx metra® normothermic machine perfusion (NMP) system for liver transplantation, has been used to support more than 5,000 liver transplant operations globally.

Position Summary

The position of Program Manager will ensure that designated programs are managed utilising the key Project Management competencies of scope, planning, budgeting, quality, risk, resource planning, communication, and collaboration to successfully complete strategic organisational programs.

The Program Manager will develop, streamline, and nurture key relationships with project stakeholders at all seniority levels, promoting alignment and championing the values of OrganOx.

This role sits within the OrganOx PMO which supports project portfolios across all business functions.

Listed below are the major responsibilities of the role and a brief description of some of the key tasks to be performed. This list is not totally exhaustive.

This is an on-site role in Oxford with flexibility.

Major Responsibilities

Under direction from the Head of PMO, the Program Manager will be responsible to:

• Work collaboratively with the Functional Directors to plan, direct and coordinate activities of assigned program/project resources to ensure that objectives of projects are accomplished within prescribed scope, time, and cost parameters.
• Collaborate with the Regulatory Affairs and Quality teams to certify adherence to necessary standards (i.e. ISO 13485, 14971, EN 60601, MDR(EU)2017/745) and to uphold the Quality Management System.
• Management of project and program core teams, driving cross functional alignment and execution.
• Maintain project, program, and portfolio management governance structures to ensure consistency of approach and current best practice is utilised.
• Seek stakeholder insight and feed into improved processes while ensuring compliance with governance structure and standards.
• Manage relationships amongst stakeholders by building confidence and trust with clear professional communications and assured expectation management.
• Generation and management of Program/Project Work Packages; including (but not limited to) project charter, financial needs assessment, financial budget, change control, project risk assessment, project plan, resource loading plan, stakeholder analysis, and communication plan.
• Generation and presentation of program/project Scorecards to communicate Project Key Performance Indicators (KPI) to Senior Leadership Team (SLT).
• Review resource loading plans with Functional Directors. Work with Functional Directors to determine mitigation actions in the event of resource constraints.
• Provide program/project summaries for subsequent presentation to the C-suite.
• Review monthly forecast and budget adherence with the Financial Controller. Report adverse financial deviations immediately.
• Conduct reviews to assess project outcomes and to identify and capture lessons learned to enable continuous improvement.
• Adhere to the letter and spirit of OrganOx’s Code of Conduct and all other company policies

Requirements

Skills & Experience

• Strong & proven experience in direct project/program management experience in Medical Device or Pharmaceutical Industries or equivalent.
• A proven track record in managing medical device design and development projects, working within ISO 13485, IEC 60601, and risk management processes of ISO 14971.
• Experience of Digital and SAMD development within IEC 62304.
• Excellent communication and leadership skills, commercially astute with the ability to negotiate with suppliers and multi-functional internal stakeholders.
• Ability to lead and manage multi-functional project teams effectively without direct authority.
• Good working knowledge of standard office, project management and engineering software.
• Excellent financial management skills with experience managing multiple project budgets simultaneously.
• Experience in the management of teams both face to face and remotely through appropriate collaboration platforms and project management systems.
• Positive “can do” attitude; identifies problems, provides/facilitates the creation of options and recommendations and uses initiative to drive solutions.
• Multitasker – be able to juggle priorities across multiple needs.
• Has a solution focused, pragmatic approach.
• Confident communicator with ability to tailor style and content to the needs of the audience.
• Developed emotional intelligence, remaining calm under pressure and takes ownership for delivering outcomes.
• Shows commitment to professional development; demonstrates enthusiasm, willingness and ability to learn new skills.
• Creates momentum and excitement around initiatives and new approaches.
• Ability to adapt to a fast-paced and dynamic environment.

Qualifications

• Formal project management training from a recognized accreditation body (PMP, Agile, Prince2 etc).
• Degree level education preferably within an engineering or science discipline.

Benefits

At OrganOx, we value innovation, evidence, integrity, teamwork, respect, and passion. We offer competitive compensation and comprehensive benefits, including healthcare and retirement plans. We support work-life balance and provide opportunities for ongoing professional development.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation race, or any other characteristics protected by law.