Program Coordinator

Union: Non-Union
Number of Vacancies: 1
New or Replacement: Replacement
Site: Toronto General Hospital
Department: TAAAC
Reports to: Director of TAAAC
Hours: 37.5 hours per week
Salary: $32.59 - $40.74 per hour
Shifts: Monday -Friday
Status: Temporary Full-Time 
Closing Date: March 12, 2026

Position Summary

The Educational Coordinator, TAAAC supports the operational delivery of the Toronto Addis Ababa Academic Collaboration, a long-standing academic partnership between the University of Toronto and Addis Ababa University (AAU).

The Coordinator provides administrative and programmatic support across TAAAC’s three core pillars: faculty travel to Ethiopia, clinical fellowships in Toronto, and international observerships. Working closely with the Director, faculty leads, and institutional partners, the Coordinator ensures smooth coordination of learner onboarding, travel logistics, documentation, reporting, and communication between Toronto and Addis Ababa.

This role is central to maintaining organized, compliant, and high-quality program operations that support global health education and capacity-building initiatives.

Duties

• Coordinate logistics for faculty travel to Ethiopia, including scheduling, documentation, travel planning, and pre-departure requirements.
• Support onboarding and coordination of international clinical fellows and observership participants, including documentation, institutional processes, and orientation materials.
• Liaise with internal departments (PGME, HR, credentialing, finance) and external partners at Addis Ababa University to ensure timely processing of required paperwork and approvals.
• Maintain accurate databases and tracking systems for learners, faculty travelers, fellowship timelines, funding allocations, and reporting requirements.
• Assist with financial tracking, expense reconciliation, and preparation of program-related documentation.
• Support preparation of reports and materials for funders (e.g., Mastercard Foundation), academic partners, and internal stakeholders.
• Coordinate meetings, agendas, minutes, and communications between Toronto and Addis Ababa partners.
• Assist with program evaluation activities, data collection, and quality improvement initiatives.

• Bachelor’s degree in Education, Health Sciences, Global Health, Health Administration, or a related field, or equivalent experience.
• 4+ years of experience in academic program coordination, healthcare administration, or global health program support and/or on-the-job training required
• Project Management experience required
• Demonstrated ability to coordinate multiple complex processes with strong organizational skills and attention to detail.
• Experience working in an academic medical or hospital environment preferred.
• Strong written and verbal communication skills; ability to communicate effectively with international partners.
• Proficiency with Microsoft Office Suite; experience with databases and financial tracking tools is an asset.
• Ability to work independently while collaborating within a small, dynamic team.
• Interest in global health, international education partnerships, and capacity-building initiatives is strongly preferred.

Why join UHN?
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.