Program Assistant (Ukraine), LES 4

Organization Profile 

Around the world, the number of missing persons is rising – as a result of conflict, climate change, organized crime, migration and other causes.  By some metrics, the world is experiencing the highest number of conflicts since 1946.  Conflict and natural disasters, including wildfires, hurricanes and floods, have fueled migration, which in turn has been accompanied by a surge in human trafficking and slavery.

The International Commission on Missing Persons, a treaty-based intergovernmental organization with Headquarters in The Hague, the Netherlands, is seeking an experienced, dynamic and committed individual to join a highly motivated team working on this global challenge. ICMP’s overall strategy is based on upholding international law and securing the rights of families of the missing to truth, justice and reparations. 

Purpose

The Civil Society Initiatives (CSI) Program within ICMP is responsible for the implementation of ICMP initiatives in Ukraine that support public involvement of families of the missing, non-governmental institutions, and other actors in the efforts to account for missing persons. The role maintains relationships with partners and implements activities. Interventions include:

• Outreach activities
• Learning and development projects including small grants projects
• Opportunities for advocacy, dialogue, and joint collaboration with institutions
• Legal analysis and reform benefiting families of the missing and NGOs

CSI supports the development of networks, visibility of the issue of the missing and of the role of CSOs and promotes a rights-based and impartial approach for the issue of the missing where women and vulnerable groups affected by the issue of missing persons are championed and supported.

Background of the Position

Under the overall guidance and supervision of the CSI Program Coordinator and in close cooperation with CSI Program Officer and other departments (Finance, Procurement, General Services, Human Resources) in Ukraine Office and ICMP’s headquarters, the Program Assistant’s duties and responsibilities will include, but will not necessarily be limited to, the following:

• Provide general support to ensure a smooth-running CSI Program.
• Maintain and archive formal documents and relevant communication.
• Provide logistical and administrative support in organizing roundtables, travel, workshops, info sessions and other program activities.
• Assist in the administrative implementation of the program's initiatives and activities especially related to managing the small grants.
• Assist in small program-related purchases and temporary contractors.
• Coordinate with Operations Support on preparation of Special Service Contracts for venues, interpreters, contractors and follow up on the procedures.

Other related duties as assigned.

Qualifications

• Education and/or training in international relations, business administration or similar field. 
• At least 2-4 years of relevant professional experience in office management and preparation of events, media materials, reports and briefing papers.
• Fully proficient computer skills and use of relevant software and other applications, e.g. word processing, spreadsheets, internet, power point and experience in handling of web-based management systems.
• Ability to form and maintain relationships through teamwork.
• Consistently approaches work with energy and a positive, constructive attitude.
• Demonstrates openness to change and ability to manage complexities.
• Excellent interpersonal skills, proven organizational and communication skills.
• Demonstrated capacity to undertake assigned responsibilities and work under pressure.
• An excellent team player, and a self-starter. 
• Seeks and applies knowledge, information and best practices inside and outside ICMP. 
• Knowledge of political structures, relevant governmental institutions, specialized agencies and IOs in Ukraine dealing with the rule of law, human rights and missing persons issues in particular (desirable).
• Work from office highly preferred. 
  
• Professional fluency in Ukrainian and English
• Proficiency in Microsoft applications, including Word, Excel, and Power Point. 

Other skills required

• Strong organization skills

• Tact, discretion and diplomacy
• Excellent interpersonal skills and establishing and maintaining contacts
• Ability to work in a team
  

Benefits

This is a full-time, fixed term, locally engaged position with a competitive base salary at the LES 4 level on the ICMP Ukraine salary scale, generous paid leave and extensive health insurance benefits for the incumbent and any eligible dependents. This position is not eligible for expatriate allowances.

Expected start date: to be confirmed 

VN close date: 28 February 2026

ICMP is committed to maintaining an environment of mutual respect, where equal employment opportunities are available to all applicants. ICMP believes that diversity and inclusion among our staff are critical to our success as a global organization, and we seek to recruit, develop, and retain the most talented individuals from a thoroughly diverse range of candidates. ICMP is proud to be part of the International Gender Champions network.

ICMP may cancel this recruitment without notice or may decide to offer a position with different duties and/or contract length.

ICMP does not request payment during any stage of the selection process.