Program Administrator - Active Security Clearance Required

We have an opening for a Program Administrator to support and enhance the administrative functions within the Office of Classification and Export Control (OCEC). As a member of the management team, you will lead and participate in business, workforce, and operational activities, implementing administrative policies and procedures to drive operational excellence. This position is in the Strategic Deterrence (SD) Directorate.

This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options, may vary based on the needs of the team and the organization.

These positions will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.

In this role you will

• Clarify, coordinate, and disseminate information; assess and respond to inquiries, prioritize actions, and ensure timely resolution of a wide range of issues.
• Evaluate, develop, and implement processes and procedures to streamline OCEC operations; provide input to improve organizational practices.
• Collaborate with the OCEC Program Leader to manage day-to-day business activities; research and analyze data to support operational deliverables.
• Coordinate activities of OCEC non-exempt staff, ensuring alignment with established procedures.
• Advise senior leadership and implement operational strategies; escalate issues as appropriate. Research and analyze business, operational, and organizational issues; prepare reports to support management decision making.
• Oversee management of OCEC electronic and hard-copy files; coordinate with auditors and ensure compliance during reviews. Establish and maintain complex databases, spreadsheets, and tracking systems to monitor action items and follow up on pending tasks.
• Manage and oversee OCEC office space activities, including support for VTR and classified areas, while ensuring adherence to all relevant security and operational standards.
• Perform other duties as assigned.

Additional job responsibilities, at the A01.3 level 

• Research, analyze, and interpret complex business, operational, and organizational data; prepare detailed reports and recommendations for management to support decision making and process improvements.
• Develop, implement, and evaluate business and administrative processes and procedures for the OCEC, ensuring alignment with institutional policies and regulatory requirements.
• Serve as an advisor to senior leadership, providing expertise on compliance, operational strategies, and the consistent application of policies; escalate significant issues to management and contribute to the development of organizational practices.
• Assist the OCEC Program Leader with budgeting, forecasting, and cost control activities.

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire. 
• Demonstrated proficiency in analytical skills with the ability to identify and resolve operational problems using sound judgment and discretion.
• Experience supporting recruitment and hiring practices, reviewing job listings and personnel actions, and applying HR policies and compliance requirements (e.g., FLSA, ADA, EEO).
• Knowledge of administrative policies and procedures, with experience interpreting and implementing them in a business environment.
• Demonstrated ability to appropriately handle sensitive and/or classified documents in accordance with Laboratory policies and procedures.
• Experience coordinating and participating in business, operational, and organizational activities, and applying a variety of policies, procedures, and guidelines.
• Effective interpersonal skills and ability to interact with personnel at all levels, internal and external to the Laboratory. Strong written and verbal communication skills to present information and explain procedures clearly.
• Proficient in the use of personal computers and business software applications, including MS Office Suite.

Additional qualifications at the A01.3 level

• Associate’s degree in a related field, or equivalent combination of education and
  experience; Bachelor’s degree preferred.
• Extensive experience leading and overseeing business, operational, or organizational projects and initiatives, with advanced analytical and research skills.
• Demonstrated ability to advise management, influence organizational practices, and interpret/apply policies to complex, unique situations.

Qualifications We Desire

• Experience working in a classified environment.
• Bachelor’s degree in a related field, or equivalent combination of education and experience; professional certification preferred.

#LI-Hybrid

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2025 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit https://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.  

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

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