Procurement/Facilities Analyst (Office Manager)

Who We Are: At Emburse, you’ll not just imagine the future – you’ll build it. As a leader in travel and expense solutions, we are creating a future where technology drives business value and inspires extraordinary results. Our AI-powered platform helps organizations modernize financial operations, increase visibility, and optimize spend across the enterprise. What You'll Do

Organize the office layout and oversee the procurement of all necessary stationery and equipment

Maintain the office condition by coordinating necessary repairs and liaising with vendors for cleaning, catering, and security services

Manage contract and pricing negotiations with office vendors, service providers, and office lease holders

Organize office procedures, update policies, and ensure all facility-related items are invoiced and paid on time

Provide general support to visitors, assist with the onboarding process for new hires, and address internal queries regarding office management

Assist in the planning and execution of in-house or off-site activities, including parties, celebrations, and professional conferences

Work closely with the Facilities team to adhere to and implement facilities-related cost-savings initiatives

Review and process Purchase Orders on a daily basis to ensure strict compliance with established Procurement policies

Play a central role in month-end processes by analyzing and tracking facility and IT spend across all locations against the yearly budget

Compile and track key performance indicators for facilities, procurement, and IT, providing monthly reports directly to the VP of Procurement and Facilities

Review company travel reservations and contingent worker contracts monthly to ensure adherence to travel and procurement policies

Collaborate with the procurement team on ad hoc projects and general initiatives to ensure company-wide policy compliance

What You'll Bring