The Portfolio Transaction Manager oversees and executes all real estate transactions across an established property portfolio, ensuring accuracy, compliance, risk mitigation, and operational excellence at scale.
Key Responsibilities
- Own end-to-end execution of portfolio-related real estate transactions, maintaining precision, timeliness, and legal compliance
- Coordinate with internal teams (legal, finance, underwriting, operations, asset management) to manage transaction workflows and align on key requirements
- Manage external partners including title companies, brokers, attorneys, appraisers, and vendor networks to ensure consistent performance and SLA adherence
- Maintain accurate transaction records, documentation, and system-of-record updates across all portfolio assets
- Identify portfolio-level risks (title issues, lien concerns, missing documents, valuation discrepancies) and drive resolution strategies
- Lead diligence review for each transaction, ensuring data accuracy and identifying gaps before closing
- Drive continuous improvement initiatives based on transaction patterns, bottlenecks, and operational insights
- Ensure transactions comply with all regulatory, contractual, and internal policy requirements
- Serve as the primary point of contact for escalation and problem-solving on complex or time-sensitive portfolio transactions
Required Qualifications
- 3–7+ years of experience in real estate transactions, portfolio operations, title/escrow, acquisitions/dispositions, or asset management
- Strong understanding of real estate contracts, title reports, closing processes, and standard due diligence requirements
- Demonstrated ability to manage a high volume of concurrent transactions with accuracy and urgency
- Experience coordinating with cross-functional teams and external vendors
- Exceptional attention to detail and strong organizational skills
- Strong analytical and problem-solving skills, especially for recurring or systemic transaction issues
- Excellent communication and documentation abilities
- Proven ability to build and refine operational processes
Preferred Qualifications
- Experience in single-family rental, institutional real estate, or multi-market portfolios
- Familiarity with transaction management systems, CRMs, title platforms, or workflow tools
- Knowledge of regulatory and compliance requirements related to property transactions
- Experience scaling operational workflows in a fast-paced or high-growth environment
We provide
- A collaborative, people-first culture with a passion for doing good and enjoying doing it
- A unique opportunity to build our brand in the early stages
- Competitive benefits and compensation, including 401(k) w/match
- Choice between hybrid and fully remote work
- Flexible PTO (with a 3-week minimum)
- 9 paid holidays
