PMO Analyst

Hi, we’re PEXA! We know you’ll Google us before applying, so let’s keep this brief. PEXA revolutionised the way that property is settled in Australia, turning a paper-based process into a digital one. Our solution is a world-first, with over 500 people across Australia and an expanding international team, we’re helping 20,000+ families into their homes each week.   We’re passionate about solving problems for our customers – always striving to set the standard for how property is bought and sold. Being awarded as one of the best places to work in Australia is a recognition of our culture and commitment to innovation, customers and our community.   We’re growing fast, that is where you come in. We believe our success in Australia is worth sharing and that our proven technology will advance how the UK buys and sells homes. Establishing ourselves within the UK in late 2020, we are committed to collaborating with lawyers, conveyancers, lenders, government and the property industry, to set the new standard for both remortgages and buying and selling property. Why become a PEXArian? Great question! Being a PEXArian is so much more than just a job. We’re a passionate, motivated and unashamedly enthusiastic bunch at PEXA – we love what we do and we’re proud to admit it! Creating brilliant experiences for our members and their clients wouldn’t be possible without ensuring we deliver an exceptional employee experience. Here’s a snapshot of what your life at PEXA could look like: Your growth: We encourage you to hit your personal and professional learning and development goals with our tailored programs and tools. Your wellness: We care about your holistic wellbeing Your work/life blend: We know that work is just one aspect of your life – we want to help you create your ideal work/life blend, rather than squeezing in life around work. As a PMO Analyst, you will play a pivotal role in supporting the effective delivery and governance of PEXA’s UK Change portfolio. You’ll work closely with Project Managers and the Change Delivery team to coordinate reporting, maintain governance artefacts, and ensure accurate and timely information is available for decision-making.   You will help embed and maintain  PEXA’s UK Change Framework across all programmes, ensuring consistent application of best practices in planning, reporting, and governance.   Your proactive approach, attention to detail, and ability to work collaboratively across teams will be essential in driving operational excellence and supporting a culture of continuous improvement. Key Accountabilities

Coordinate programme and project status reporting, ensuring accuracy and timeliness.

Prepare programme reporting packs and the monthly UK Change Committee pack.

Consolidate and analyse project data to provide clear insights and updates for leadership.

Facilitate regular reviews and updates of RAID logs and action registers.

Ensure all risks, issues, and dependencies are documented, current, and accessible.

Track ownership and progress, escalating where necessary to ensure resolution.

Maintain accurate and up-to-date resource forecasts aligned to project plans.

Partner with the People Experience team to provide a forward view of demand and resourcing needs.

Support onboarding and offboarding of project resources.

Support financial analysis and control of actual vs. forecast costs.

Maintain financial tracking for programmes and ensure consistency across reporting.

Provide financial data for reporting to governance forums such as the UK Change Committee.

Support development and maintenance of project plans, schedules, and POAPs (Plans on a Page).

Track progress against milestones and ensure all deliverables are visible at programme level.

Provide consolidated planning information to inform decision-making and reporting.

Log and monitor all programme and project changes in line with PEXA’s UK Change Management process.

Ensure change requests are reviewed, approved, and reported at the appropriate governance forum.

Coordinate key programme meetings, including scheduling, agendas, minutes, and action tracking.

Support document management, including the creation of SharePoint libraries and audit documentation.

Support the ongoing implementation of PEXA’s UK Change Framework.

Create and maintain templates and guidance to drive consistent adoption across the business.

Conduct assurance reviews to assess adherence to the framework and identify opportunities for improvement.

Support the delivery of small change initiatives alongside core PMO activities as required.

Key Skills & Experience

Experience in PMO or project coordination roles within complex change environments.

Strong organisational skills and attention to detail.

Proficiency in reporting, data management, and document control.

Understanding of project management methodologies (Agile and Waterfall).

Excellent interpersonal and communication skills.

Strong analytical and problem-solving ability.

Advanced Microsoft Office and Jira skills.

Experience with financial tracking and forecasting in a project context.

Knowledge of the UK mortgage process or conveyancing.

Familiarity with SharePoint and project portfolio management tools.