Personal Assistant to Leadership

Personal Assistant to Leadership Auto-DS (60% Position)

We are looking for a proactive, highly organized, and detail-oriented Personal Assistant to support three C-level executives at AutoDS (60% position).

This role focuses on comprehensive administrative and personal support, including calendar and meeting management and handling day-to-day personal and logistical matters. The PA will ensure smooth coordination of schedules, travel (flights, hotels, ground transportation) , timely execution of travel and meeting arrangements, and provide reliable support that enables the executives to focus on their core responsibilities.

Responsibilities

Executive Support (3 C-level executives)

• Full calendar ownership: scheduling internal and external meetings, prioritizing conflicts, and optimizing time management.
• Booking and managing travel: flights, hotels, transportation, changes and abroad needs.
• Managing communication, coordination of meetings, logistics, and ongoing relationship touchpoints.
• Focus on interfaces (our partners) on behalf of the CMO : coordinating meetings and business trips, gifts and more.

• Supporting the executives on personal needs: vacations, orders, accounts, deliveries, evening meetings, personal support.

Qualifications

• 3+ years of experience as an PA supporting senior leadership.
  
  
• Strong ability to work in a fast-paced, dynamic environment.
  
  
• Exceptional organizational and multitasking skills.
  
  
• High level of professionalism, discretion, and trustworthiness.
  
  
• Strong written and verbal communication skills in English.
  
  
• Ability to manage complex calendars and shifting priorities.
  
  
• Tech-savvy, comfortable with productivity tools (G-Suite, Slack, Notion/Jira/Asana, etc.).