Personal Assistant to CEO

COMPANY DESCRIPTION

Impact Housing (IH) is a vertically integrated modular design-builder and developer headquartered in Southern California. 

Our mission is to continuously evolve the world’s most sophisticated and efficient housing delivery system. We pursue this mission by reimagining every element of how multifamily projects are designed, manufactured, and built—driving down costs, shortening schedules, and expanding access to high-quality housing for the people who need it most, whether through LIHTC or unsubsidized projects.

To date this decade, the IH team has built or is actively developing close to 1,500 modular units at all-in costs of roughly $275,000 per unit—demonstrating a scalable, repeatable path to affordability. With the capability to produce approximately 1,000 units per year today, IH is expanding to meet growing demand in San Diego, Los Angeles, and beyond.

We are now entering the next stage of our growth and strengthening every team across the company to achieve our next set of goals. We plan to manufacture and build more than 10,000 units through 2030. To accomplish this, we are implementing the Lean Standard Model company-wide; deploying AI at every level of the company; and positioning IH as a national thought leader in modular development.

The foundation for our success is firmly in place. Join us as we scale our operations, transition into a higher-capacity manufacturing facility powered by smart automation and robotics, expand our production capacity by more than 3x in the Western U.S., and prepare for future national growth.

SUMMARY OF POSITION

The Personal Assistant to the Executive provides comprehensive administrative and personal support to ensure the efficient operation of the executive’s daily activities. This remote role requires a high degree of professionalism, discretion, and strong organizational skills to effectively manage multiple priorities in a fast-paced environment.

KEY RESPONSIBILITIES

• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and events
• Coordinate travel arrangements, itineraries, and accommodations
• Handle incoming and outgoing correspondence, emails, and phone communications on behalf of the executive
• Prepare, organize, and manage documents, reports, presentations, and meeting materials
• Run errands and coordinate personal tasks remotely to support the executive’s professional and personal needs
• Serve as a liaison between the executive and internal and external stakeholders
• Maintain strict confidentiality and handle sensitive information with discretion
• Anticipate needs and proactively resolve administrative or logistical issues

QUALIFICATIONS

• Prior experience as a Personal Assistant or Executive Assistant preferred
• Excellent written and verbal communication skills with strong professional etiquette
• Exceptional organizational, time-management, and multitasking abilities
• High level of discretion, integrity, and professionalism
• Proficiency in Microsoft Office and/or Google Workspace
• Ability to work independently, manage multiple priorities, and adapt to changing demands in a remote setting

EDUCATION

• Bachelor’s Degree in Business Administration, Communications, Management, or a related field preferred; equivalent combination of education and relevant experience will be considered

WORK ENVIRONMENT

• Remote, fast-paced professional environment requiring flexibility, responsiveness, and alignment with the executive’s schedule

COMPENSATION AND BENEFITS

• Competitive salary based on experience
• Health benefits: Medical Dental, Vision, FSA, HSA
• Vacation
• Sick time
• Holiday pay
• Ownership of company equity
• 401K Retirement Plan

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting, some standing and working in various environmental conditions.
• Ability to travel as needed as needed to other work locations.

NOTE
This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

Impact Housing is an equal opportunity employer, drug-free workplace, complies with ADA regulations and does not discriminate against any employee or job applicant because of race, color, religion, national origin, medical condition, pregnancy, sex, gender identity, gender expression, age, veteran status, physical or mental disability, or other applicable legally protected characteristics.

For more information about Impact Housing, visit ihousing.us.