Personal Assistant to C-Suite Executives

payabl. empowers businesses to grow through payments innovation and banking services. Our ambition is to expand our strong portfolio of global financial services we provide to businesses and make them all available in one place on our platform we call payabl.one. As a licensed financial company with principal membership with card schemes, we specialize in global payments and providing businesses with multi-currency accounts.

About the role: 

The C-Level Personal Assistant will provide high-trust, hands-on support to two senior executives: the UK CEO / Group Chief Financial Services Officer and the Group Chief Commercial Officer / Group Deputy CEO. The core purpose of this role is to remove operational friction at the executive level by owning and coordinating complex calendars, tracking commitments, and ensuring priorities are executed without things falling through the cracks. The Personal Assistant will act as a central point of control across scheduling, communication flow, travel, meetings, and executive logistics, creating clarity in high-volume, fast-moving environments. This role requires sound judgment, discretion, and the ability to anticipate needs, manage follow-ups, and protect executive focus while coordinating with internal teams and external stakeholders across multiple time zones. In addition, the role includes supporting executive visibility through travel coordination, event management, and assistance with social platform posting. Success is measured by how effectively the assistant reduces bottlenecks, keeps executives aligned and prepared, and ensures that critical actions and decisions are never missed.

Reporting Line: UK CEO / Group Chief Financial Services Officer and the Group CCO / Group Deputy CEO

Key Responsibilities: 

• Own end-to-end calendar and schedule management for both executives across UK / EU / EMEA time zones
• Actively track executive commitments, follow-ups, and actions to ensure nothing is missed
• Coordinate and send business-related invites for meetings, dinners, events, and external engagements
• Prepare concise one-page briefs ahead of key meetings, highlighting context, attendees, and decisions required
• Track and route internal approvals, ensuring the correct order of sign-offs is followed
• Coordinate meeting logistics, agendas, and pre-shared materials (avoiding channel and document sprawl)
• Act as a communication gatekeeper, surfacing only what genuinely requires executive attention
• Consolidate actions into clear post-meeting summaries with owners and deadlines
• Ensure executives are only included in critical groups, threads, and mentions when it comes to internal communication
• Manage travel and accommodation coordination, including itineraries and meeting logistics
• Assist with posting and coordinating content on social platforms as required by the executives

Key Requirements: 

• 3+ years’ experience supporting C-level executives in fast-paced, multinational environments, with demonstrated ownership of complex calendars and schedules
• Experience or strong understanding of the payments, fintech, or financial services industry
• Exceptional organisation and prioritisation skills, with a proven ability to reduce bottlenecks and manage high-volume communication
• Strong written and verbal communication skills, including drafting concise briefs and filtering information with sound judgment
• High integrity, discretion, and confidentiality, particularly when handling sensitive executive, legal, and commercial matters
• Proficiency with productivity and collaboration tools (Google Workspace, Microsoft Office, Slack/Teams, etc.)
• Fluent or professional-level Russian, with the ability to communicate confidently when required will be considered a plus. 

• Proactive, calm, and solution-driven working style, able to anticipate needs, adapt quickly, and support two executives with different priorities.

The perks of being a payabl.er:  

• Future-Proof Your Finances: Once you’ve passed probation, we’ll kickstart your Provident Fund to secure your future. 
• Grow with Us: Annual Learning Budget for professional development (eligible after probation)—because your growth is our growth. 
• Wolt Your Way Through Lunch: €150 monthly Wolt allowance to keep you fueled and happy.
• Stay Active Your Way: Enjoy a SportsBenefits membership giving you access to a wide variety of gyms and sports facilities to support your active lifestyle.
• Drive in Style:  After one year with us, you may be eligible for a company car—performance and availability permitting. 
• Park with Ease: Complimentary parking space just steps from the office, so your commute is as smooth as your workday.
• Max Out Your Downtime: 25 days of vacation + public holidays, plus an additional 10 sick days to rest when needed.
• Shop & Save: Exclusive local discount card + tickets for exciting events like Beonix, basketball games, and more. 
• Speak Like a Local: Join free Greek language classes, twice a week, open to all team members. 
• Celebrate Together: Twice a year, we bring colleagues from all offices together for unforgettable company celebrations.
• Global Collaboration & Events: Opportunities to participate in international company events and initiatives, connecting with colleagues from all regions and contributing to a truly global community 

🧭Hiring Process:

• Initial Interview – A 30-40 min conversation with our Talent Acquisition team to explore your experience and career goals.
• In-Depth Discussion – A 30-minute deep dive with our  C-level executives to assess your skills and alignment with the role.
• Final Behavioral Interview – A team-fit assessment with our Head of Talent Acquisition to esnure strong cultural and strategic match.

Ready to Join Us?

Let's embark on a journey to redefine the landscape of payments together. We're not just offering a role; we're inviting you to be a part of something bigger. Join our team, and let's innovate, disrupt, and lead the future of payments. Together, we can make an impact that resonates. Welcome to the team!

If this role seems like a good match, please submit your resume all applications are treated with the strictest confidentiality. Please note that we may keep your CV for a period of one (1) year for future relevant job opportunities. For more information about how we process your data please see our privacy policy at  https://www.payabl.com/privacy-policy.