Personal Assistant / Office Assistant to Co-Founders

About the Role

We’re looking for a highly capable Personal Assistant / Office Assistant to support the Co-Founders at a fast-growing startup and help keep day-to-day personal/office operations running smoothly. This is a hands-on, fast-paced role for someone who is proactive, intuitive, service-minded, and comfortable wearing many hats.

This position blends personal assistance and office management. No two days will look the same — the ideal candidate is someone who enjoys jumping in wherever needed and takes pride in being the person who makes everything work.

What You’ll Do

Executive & Personal Support

• Provide direct support to the CEO with day-to-day personal and professional tasks
• Run errands and handle ad-hoc requests as they arise
• Coordinate logistics, deliveries, and time-sensitive tasks
• Anticipate needs and solve problems before they’re escalated

Office Operations

• Serve as the first point of contact for visitors and guests
• Answer phones, manage incoming requests, and maintain a welcoming office environment
• Coordinate with vendors, contractors, cleaners, and building management
• Support office setup, organization, and upkeep (including light physical tasks)

Administrative Support

• Track expenses and basic office budgets
• Maintain spreadsheets, lists, and schedules (Excel proficiency required)
• Assist with inventory, supplies, and ordering
• Help with simple data entry and reporting as needed

Requirements

The Ideal Candidate Is…

A self-starter who wants to work and take ownership

Has experience in Hospitality

Calm under pressure and adaptable to change

Comfortable doing both “important” work and unglamorous tasks

Must-Haves

• Highly intuitive and proactive — you don’t wait to be told what to do
• Comfortable with last-minute, ad-hoc requests
• Strong work ethic and service-oriented mindset
• Excellent communication and interpersonal skills
• Confident, personable, and able to interact with executives, guests, and vendors
• Strong organizational skills and attention to detail
• Proficient in Excel / Google Sheets
• Able to lift 35–50 lbs and comfortable climbing ladders when needed
• Comfortable being on your feet and moving throughout the day

Nice-to-Haves

Prior experience as a personal assistant

Hospitality or service industry background (hotels, concierge, high-touch environments)

NYC familiarity and comfort navigating the city

Work Environment

Fully in-office role in NYC

Fast-paced, high-trust environment

You’ll be relied on heavily — and appreciated for it

Benefits

This role starts on a 1099 and then transitions into a W2 in 6 months.