People Operations Specialist

Who We Are: Venus Aerospace is revolutionizing rocket engine propulsion. With the first generational leap in rocket engine technology since Apollo, our proprietary Rotating Detonation Rocket Engine and Venus Detonation Ramjets deliver historic efficiency and performance across aerospace applications. We are building the next generation of propulsion platforms that enable breakthrough capabilities in space, defense, and commercial high-speed flight. Our team thrives on solving the toughest engineering challenges and pushing the boundaries of what’s possible in aerospace. At Venus, we’re looking for bold engineers and innovators who want to make history and redefine the future of propulsion.   The role: The People Operations Specialist supports day-to-day office and People Operations activities. This role helps ensure a smooth, professional experience for employees and visitors by providing administrative, coordination, and general office support. The ideal candidate is highly organized, adaptable, and comfortable handling multiple priorities in a fast-paced startup environment, with a strong focus on professionalism, communication, and attention to accuracy. What You’ll Get To Do:

Front Desk & Visitor Experience: Serve as the first point of contact for visitors and callers, ensuring a warm, professional experience that reflects Venus Aerospace. Manage check-ins and enforce ITAR compliance while coordinating VIPs, vendors, candidates, and new hires.

Executive & Office Support: Act as a gatekeeper for C-Suite executives by managing lobby flow, visitor access, and meeting confidentiality. Maintain the appearance and readiness of shared spaces and support internal teams with general office needs.

Conference Room & Calendar Coordination: Manage conference room calendars to avoid conflicts and ensure all rooms are clean, properly set up, and A/V ready.

HQ Facility Tour Coordination: Coordinate onsite tours for partners and external groups, including scheduling, logistics, guest materials, and team alignment. Support setup, guest escorting, and post-tour cleanup to deliver a polished experience.

New Hire & Candidate Coordination: Partner with HR to support candidate scheduling, visits and onboarding days, including swag preparation, workspace setup, badge distribution, and on-site guidance.

HR Administrative Support: Assist the People Operations Director with administrative tasks such as documentation, scheduling, and record organization

Food, Beverage & Meal Support: Provide meal coordination on an as-needed basis by working with catering vendors to order, set up, and facilitate employee meals, ensuring inclusive dietary accommodations. Support occasional off-site or after-hours events and assist with lifting or moving supplies as needed.

Facility Logistics & Delivery Support: Provide backup support for hangar deliveries and ensure secure, timely package processing.

Additional Support: Assist with VIP visits, internal events, meeting logistics, and general administrative tasks (e.g., supplies, phone coverage, documentation).

What You Have:

Approximately 2 years of experience supporting front desk, hospitality, or administrative functions in a professional environment.

A consistently positive, professional attitude with strong interpersonal communication skills.

Ability to pivot and multitask smoothly, especially in a dynamic startup environment where priorities may shift.

Strong organizational skills with high attention to detail.

Ability to maintain confidentiality, especially with executive activities and sensitive programs.

Comfortable enforcing ITAR-compliant visitor procedures (training provided).

Ability to lift, carry (20 to 25 lbs.), transport items, and work outdoors as needed for events.

Proficiency in Microsoft Office, Google Workspace, or similar tools.