People & HR Operations Specialist, Italy

Key Responsibilities HR Operations & Administration Maintain and update employee records across HRIS, ensuring data accuracy and GDPR compliance Support contract management: preparation of employment contracts, amendments, extensions, and termination documentation in line with applicable CCNL and Italian labor law Assist with payroll-related inputs (attendance, leave, variable compensation data) in coordination with payroll/finance Handle employee inquiries on HR policies, procedures, benefits, and contractual matters — acting as a first point of contact with a service-oriented approach Support mandatory compliance activities (communications to authorities, mandatory training tracking, health & safety documentation) Prepare HR reports, dashboards, and documentation for internal stakeholders Talent Acquisition Support Assist in posting job ads, screening candidates, and scheduling interviews Coordinate with hiring managers throughout the recruitment process Maintain candidate records in the ATS and support recruitment KPI tracking Liaise with talent suppliers, staffing agencies, and university career centers Onboarding & Employee Lifecycle Coordinate onboarding documentation, induction sessions, and orientation activities Support employee lifecycle processes: probation reviews, internal transfers, offboarding Ensure compliance with HR policies at each stage AI & Process Automation Leverage AI/LLM tools to streamline and automate repetitive HR workflows (e.g., document drafting, data extraction, reporting, FAQ handling) Proactively identify opportunities to improve HR processes through technology Stay current on AI tools relevant to HR and act as a resource for the broader HR team Employer Branding & Employee Engagement Support employer branding initiatives on social media, job boards, and at job fairs Contribute to internal engagement and communication initiatives Collaboration & Communication Work cross-functionally with internal teams across both legal entities Provide timely, empathetic communication to employees and candidates alike Requirements

Master degree in Humanities, Digital Humanities, Economics, or Law.

Native Italian speaker and English proficiency (minimum B2 level).

2–5 years of experience in an HR generalist or HR operations role

Working knowledge of Italian labor law and CCNL regulations

Experience with HRIS platforms (e.g., Workday, SAP SuccessFactors, Zucchetti, or similar)

Proficiency in data analysis and reporting tools: advanced Excel (pivot tables, VLOOKUP/XLOOKUP, Power Query) and experience with BI tools (e.g., Power BI, Tableau, or Looker) to build HR dashboards and support data-driven decision making

Familiarity with AI/LLM tools (e.g., ChatGPT, Copilot, Claude) and genuine interest in applying them to automate and improve HR workflows

Fluent in Italian; professional proficiency in English

Contract and Locations

Contract Type: Full-time, hybrid.

Work location: Pisa.