Payroll Specialist

Payroll Specialist

About Subsplash

Subsplash—The Ultimate Engagement Platform™ for churches, Christian ministries, non-profits, and businesses around the world, serves 20,000+ clients, creating impactful products, and delighting the 40 million real people who use our platform every day. Subsplash is one of the fastest growing companies in the U.S. (Inc. 5,000 Fastest Growing Companies in 2020) and has won awards for best mobile experience, been voted one of Seattle and Austin’s best places to work multiple years in a row, created some of the most downloaded apps of all time, and built enterprise software for world-class brands like XBOX, Microsoft, Samsung, Expedia, and Cisco; yet, at the end of the day, our passion is to equip churches to make a lasting impact in our world. Our team of 280+ mission-driven people who are committed to our core values of humility, innovation, and excellence has pioneered the market with over 30-firsts for the church market including the first-ever church mobile app. 

Working at Subsplash is more than just a job; we are a team of people who are courageous, inventive, and passionate about doing meaningful work every day. Don’t take our word for it—head to Glassdoor and see for yourself

About the Team

The People Operations team at Subsplash is all about attracting, growing, and retaining top talent. We are responsible for the entire employee experience including recruiting, HR, payroll,  leadership development, company culture, and events. Our mission is to delight employees by demonstrating humility in support, excellence in service, and innovation in design. If you love throwing spontaneous parties, fostering a culture of celebration, and don’t mind the occasional dad joke from our Director of People Operations, you might be the perfect fit!

About the Role

The People Operations Team is an essential part of our mission to create an exceptional employee experience at Subsplash. As our Payroll Specialist, you will report to our Director of People Operations. You’ll own and lead the full payroll lifecycle, ensuring every team member is paid accurately, on time, and with complete confidence in the process. While payroll is your core responsibility, your impact extends far beyond transactions! You’ll serve as a trusted partner to employees, HR, and Finance, helping create a seamless, transparent, and supportive experience across the entire employee journey.

This role is perfect for someone who is highly detail-oriented, empathetic, and passionate about process excellence and employee advocacy. You’ll bring structure, compliance, and clarity to one of the most critical aspects of People Operations, directly supporting our mission to create beautiful technology and equip churches and ministries worldwide. 

Your Priorities

Payroll Processing & Accuracy:

• Own the end-to-end processing of [weekly/bi-weekly] payroll, ensuring accuracy, compliance, and timeliness for all employees.
• Review payroll data, audits, and reconciliations to proactively identify and resolve discrepancies.
• Manage payroll adjustments, bonuses, commissions, retro pay, and special payroll runs as needed.

Employee Experience & Support:

• Serve as the primary point of contact for payroll-related questions, providing clear, empathetic, and timely support.
• Explain payroll, deductions, and tax-related topics in an accessible and approachable way.
• Handle sensitive payroll matters with the highest degree of confidentiality and professionalism.

Compliance & Risk Management:

• Maintain deep knowledge of federal, state, and local payroll regulations to ensure full compliance.
• Monitor and apply changes in labor laws, tax regulations, and payroll best practices.
• Support audits, reporting, and internal controls related to payroll and compliance.

Benefits & Systems Integration:

• Partner closely with People Ops and Finance to ensure seamless integration between payroll, benefits administration, and HR systems.
• Manage payroll-related benefits deductions and contributions, including health benefits, retirement plans, and leave programs.
• Ensure accurate data flow across systems such as UKG Pro, BambooHR, and other payroll or HR platforms.

Onboarding & Offboarding Support:

• Manage the payroll components of onboarding, including setting up new hires, tax elections, and direct deposits.
  Process final payroll and offboarding transactions with care, accuracy, and timeliness.
  
  

Process Improvement & Optimization:

• Continuously evaluate payroll processes and workflows to identify opportunities for automation, efficiency, and improved employee experience.
• Contribute to documentation, training, and system enhancements that elevate payroll operations across the organization.
  
  

Compensation

The total compensation for this role will be between $80,000 - $110,000 per year.

Qualifications

• 3–7 years of experience in payroll, preferably within a People Operations or HR environment.
• Expert-level proficiency in UKG Pro and Excel
• Strong knowledge of FLSA, federal and state tax regulations, and multi-state payroll practices.
• Exceptional attention to detail, organization, and time management skills.
• Excellent communication and interpersonal skills, with the ability to handle sensitive topics with empathy and discretion.
• Proactive problem-solver who values continuous improvement and operational excellence.
• Ability to pass background and credit checks

Bonus Qualifications

• Familiarity with BambooHR and Paylocity
• Willingness to travel occasionally

Why Join the People Ops Team?

• Impact: You play a foundational role in employee trust and satisfaction: payroll is one of the most tangible expressions of how we care for our team.
• Growth: Opportunities to expand into Total Rewards, People Analytics, and other People Operations specialties.
• Culture: Join a collaborative, mission-driven team that values transparency, integrity, and the human side of business operations.

Why Join the People Ops Team?

• Impact: You play a foundational role in employee trust and satisfaction: payroll is one of the most tangible expressions of how we care for our team.
• Growth: Opportunities to expand into Total Rewards, People Analytics, and other People Operations specialties.
• Culture: Join a collaborative, mission-driven team that values transparency, integrity, and the human side of business operations.

Note to Applicants:

We believe payroll is a service, not just a task. If you’re passionate about data integrity, compliance, and creating a thoughtful employee experience, we’d love to hear from you.

Location

Subsplash currently has operations in 27 states across the US! As much as we would love to have employees in as many states and countries as we have clients, we are currently limiting hiring to the states we already operate in. As a result of that, this role is only available as a 100% remote position if you reside in one of the following states: 

AL, AR, AZ, CO, FL, GA, ID, IA, IN, KS, KY, MO, MI, MN, NC, NM, OK, OH, OR, SC, SD, TN, TX, UT, VA, WA, WY.

Unfortunately, if you do not currently reside in one of these states, we are unable to consider your application.

Benefits

Generous Paid Time Off, Medical Coverage, Dental Coverage, Vision Coverage, short and long term disability and life insurance, 401k Matching, Professional Development, Top of the Line Equipment, Referral Program, Parental Leave, Family-Friendly Culture, and the chance to work side-by-side with thought leaders in emerging tech

This position is classified as Full-time/non-exempt and therefore eligible for overtime pay. Core office hours are 8:30am to 5:30pm Mon-Fri. Note: Employment with Subsplash is contingent upon satisfactory proof of employee’s right to work in the U.S., as required by law and upon completion of a basic background check and; Employment with Subsplash is considered “at will,” meaning that either the company or the employee may terminate the employment relationship at any time without cause or notice.

Subsplash is an Equal Opportunity Employer. We value all human life as all people are created with equal dignity, value, and worth. We do not discriminate on the ground of race, color, religion, sex, age, disability or national origin, or genetic information in the hiring, retention, or promotion of employees; nor in determining their rank, or the compensation or fringe benefits paid them.