Payroll Manager

Job Summary 

The Payroll Manager is responsible for overseeing and managing all aspects of payroll operations across multiple states, ensuring compliance with federal, state, and local regulations. This role requires strong expertise in payroll systems, particularly UKG (Ultimate Kronos Group), and the ability to deliver accurate and timely payroll processing for a diverse workforce. The Payroll Manager will collaborate closely with HR, Finance, and leadership teams to maintain data integrity, streamline processes, and provide exceptional service to employees. 

Duties and Responsibilities 

• Manage end-to-end payroll processing for multi-state employees, including regular, bonus, and off-cycle payrolls.  

• Ensure compliance with federal, state, and local tax regulations, wage and hour laws, and company policies.  

• Maintain and optimize payroll systems, with advanced proficiency in UKG for payroll and timekeeping functions.  

• Oversee payroll tax filings, garnishments, deductions, and year-end reporting (W-2, 1099).  

• Audit payroll data for accuracy and resolve discrepancies promptly.  

• Partner with HR and Finance teams to ensure accurate employee data and reporting.  

• Develop and implement payroll policies, procedures, and best practices to improve efficiency.  

• Respond to employee inquiries regarding payroll, benefits deductions, and tax with professionalism and confidentiality.  

• Stay current on payroll legislation and system updates to ensure compliance and process improvements. 

Education and Certification 

• Bachelor’s degree in Accounting, Finance, Human Resources, or related field preferred.  

• 5+ years of payroll experience, including multi-state payroll administration.  

• Advanced experience with UKG (Ultimate Kronos Group) required; experience with other HRIS/payroll systems a plus.  

• CPP (Certified Payroll Professional) certification is highly desirable. 

Qualifications and Skills 

• Strong knowledge of payroll tax regulations and compliance requirements.  

• Excellent analytical, problem-solving, and organizational skills.  

• High attention to detail and ability to manage sensitive information with discretion.  

• Strong communication skills and ability to work collaboratively across departments. 

Work Environment and Physical Demand 

The work environment for this role is mostly office-based, home-based, or a combination of the two, but may involve some travel to meet with clients or attend conferences. Typical work hours are 8am-5pm. May require extra hours/weekend work. The employee must be able to sit for prolonged periods of time, perform repetitive tasks, and communicate effectively with others. The employee may also need to lift, carry, or move up to 25 pounds occasionally.