Payroll Executive - Singapore Market (Remote: Philippines, India)

Through proprietary software and AI, along with a focus on customer delight, Sleek makes the back-office easy for micro SMEs.

We give Entrepreneurs time back to focus on what they love doing - growing their business and being with customers. With a surging number of Entrepreneurs globally, we are innovating in a highly lucrative space.

We operate 3 business segments:

1. Corporate Secretary: Automating the company incorporation, secretarial, filing, Nominee Director, mailroom and immigration processes via custom online robots and SleekSign.  We are the market leaders in Singapore with ~5% market share of all new business incorporations
2. Accounting & Bookkeeping: Redefining what it means to do Accounting, Bookkeeping, Tax and Payroll thanks to our proprietary SleekBooks ledger, AI tools and exceptional customer service
3. FinTech payments: Overcoming a key challenge for Entrepreneurs by offering digital banking services to new businesses

Sleek launched in 2017 and now has around 15,000 customers across our offices in Singapore, Hong Kong, Australia and the UK.  We have around 500 staff with an intact startup mindset. 

We have recently raised Series B financing off the back of >70% compound annual growth in Revenue over the last 5 years.  Sleek has been recognised by The Financial Times, The Straits Times, Forbes and LinkedIn as one of the fastest growing companies in Asia.  

Backed by world-class investors, we are on track to be one of the few cash flow positive, tech-enabled unicorns based out of Singapore.

Requirements

We are looking for a payroll executive that is excited about the below Mission and Outcomes.

Mission: The mission of a Payroll Executive is to ensure the accurate, timely, and compliant processing of payroll for multiple client organisations. They are responsible for managing payroll data, processing payroll transactions, addressing clients’ queries, and ensuring that all payroll activities adhere to labour and tax regulatory standards in Singapore. The role requires a strong focus on detail, client service, and efficiency to deliver seamless payroll solutions to clients while maintaining high standards of customer service, confidentiality, and operational efficiency.

Outcomes:

1. Demonstrate in-depth knowledge of Singapore’s payroll regulations and processes: Able to articulate and apply appropriate regulations in preparing payroll reports, and 100% familiarisation with payroll processes and systems in processing clients’ payroll and income tax, from the third month onwards
2. Client satisfaction: Consistently achieve a high level of client satisfaction through prompt and accurate reporting and problem resolution.
3. High gross profitability of payroll services: Consistently ensure that their portfolio value and profit margin maintains a high gross profitability set by Sleek
4. Ensure that the agreed payroll deadlines for all clients are based on given service level agreements (SLAs) and statutory requirements: Ensure that 100% payroll, CPF and income tax are completed by agreed deadlines.
5. 100% team collaboration and communication: Effective communication and collaboration with team members, clients, and other departments to ensure smooth payroll operations.

To succeed in this role,you have at least 2 years of payroll processing experience, ideally in an outsourced environment, and are based in the Philippines or India. Reporting to the Payroll Manager at Sleek Singapore, you will manage payroll for a portfolio of clients, ensuring accuracy, compliance, and timely delivery. This role suits someone who is detail-oriented, client-focused, and confident in payroll operations and statutory requirements.

Position Duties:

• Manage end-to-end payroll processing for a portfolio of clients, ensuring accuracy across salaries, benefits, bonuses, deductions, and tax computations.

• Ensure timely and accurate submission of statutory filings, including CPF contributions, Annual Income Tax Returns, IR21 Tax Clearance, S45 Withholding Tax, and other regulatory requirements.
• Build and maintain strong client relationships by understanding their payroll needs and delivering excellent service that drives client satisfaction and retention.
• Proactively identify and resolve payroll discrepancies or issues, escalating complex matters to the Payroll Manager when necessary.
• Stay up to date with the latest labour laws, tax regulations, and statutory requirements to ensure full compliance in all payroll activities.
• Maintain accurate, organized, and up-to-date payroll records in line with legal and company standards.
• Handle sensitive payroll and financial data with the highest level of confidentiality and integrity, ensuring data protection at all times.
• Uphold professional standards and ensure strict adherence to client confidentiality and compliance requirements.

Performance Standard:

• Bachelor’s degree in Accounting, Finance, Business, or a related field.
• Minimum 1 year of payroll processing experience; experience in an outsourced, fast-paced, technology-driven environment is a plus.
• Familiarity with payroll software (e.g., Talenox, Employment Hero, Xero Payroll) and Singapore labour regulations.
• Proficient in Google Workspace, Microsoft Office, and other productivity tools to streamline daily tasks.
• Self-motivated, proactive, highly organized, and detail-oriented.
• Strong interpersonal and communication skills.
• Adaptable to changing environments and open to contributing to process improvements.
• Able to meet tight deadlines; immediate availability is preferred.

Behavioural fit is also important at Sleek, and we will be looking for candidates that have a proven track record of embodying the below attributes in their recent roles:

Ownership: This shows reliability and helps build trust within the team. We move fast and need to know that everyone will see things through to completion and proactively help to get things back on track when challenges arise. Accountability is really important to us.

Humility: There is so much we don’t know. Humility allows for open-mindedness to feedback and a willingness to learn from others. It paves the way for collaboration and creates a positive work environment. It is a key ingredient of self awareness and emotional intelligence.

Structured Thinking: Our business is complex with many layers (many services, many countries, many cultures). Regardless of whether you’re more analytical or creative in nature, being able to show sound judgement is important to us. It ensures solutions are pragmatic and balance the needs of the organisation, team and customers.

Data driven: We are a data rich business with ~15,000 small customers.  Each decision we make can impact many more people than we realise - so it’s critical that we use sound data to support our strategies and review the success of our initiatives.

Can have tough conversations in a positive way: It’s not a matter of if, but when difficult interpersonal situations arise.  Disagreement, conflict and disappointment are a given in a fast moving business where people care about their work.  People that proactively have tough conversations with kindness build empathy, trust and great working relationships. 

Problem Solving: You’ll need to be able to think on your feet as this role requires you to identify, diagnose, and resolve production issues quickly, reducing downtime. You will leverage your strong infrastructure and development skills in post-incident reviews to find the underlying cause of failures and prevent future incidents.

Attention to detail: You’ll be managing multiple, complex workstreams from numerous stakeholders.  It will be important for you to keep track of everything and notice when information is missing or inconsistent.

Excellent listener and clear communicator: We have a variety of nationalities and for many people, English isn’t their first language.  For you to excel, you’ll need to be present in your calls and make sure you properly receive and thoughtfully send messages to others in the business.

Autonomous/ Entrepreneurial: Things move fast at Sleek and we are not a hierarchical organisation.  We want the candidate to proactively seek out and own solutions without waiting for their manager to ask them.  We want the candidate to have the confidence to execute solutions on their own and the experience to know when to ask questions.

The interview process

The successful candidate will participate in the below interview stages. We anticipate the process to last no more than 3 weeks from start to finish.

Whether the interviews are held over video call or in person will depend on your location and the role. 

TA Screening

A ~30 minute chat with the Talent Acquisition Team.

Technical Assessment
A ~ 90 minute chat with a Hiring team. They’ll discuss your last 1-2 roles to understand your experience in more detail.  

Behavioural / Soft Skills fit assessment

A ~45 minute chat with a member of the HR or leadership team, where they will dive into some of your recent work situations to understand how you think and work.

Offer + reference interviews

We’ll make a non-binding offer verbally or over email, followed by a couple of short phone or video calls with references that you provide to us. 

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Requirement for background screening

Please be aware that Sleek is a regulated entity and as such is required to perform different levels of background checks on staff depending on their role. 

This may include using external vendors to verify the below:

• Your education
• Any criminal history
• Any political exposure
• Any bankruptcy or adverse credit history

We will ask for your consent before conducting these checks.  Depending on your role at Sleek, an adverse result on one of these checks may prohibit you from passing probation.

By submitting a job application, you confirm that you have read and agree to our Data Privacy Statement for Candidates, found at sleek.com.

Benefits

Some other great things about working at Sleek…

Humility and kindness: Humility is a core attribute we hire for, which means we have a culture of not taking ourselves too seriously and being able to laugh. Kindness is also incredibly important. We are committed to creating and nurturing a diverse and inclusive environment.

Flexibility: This role is fully remote, offering you the flexibility to work from home five days a week. We value results and proactive communication, so you can set your hours to fit your personal or family needs while delivering your best work.

Financial benefits: We pay competitive market salaries and provide staff with generous paid time off and holiday schedules. Additionally, you’ll be able to access our flexi benefits scheme for home office equipment or health and fitness expenditure. Certain staff at Sleek are also eligible for our employee share ownership plan and can share in the upside of our stellar growth trajectory as we work toward listing on a prominent stock exchange in the Asia Pacific region.

Personal growth: You’ll get a lot of responsibility and autonomy at Sleek - we move at a fast pace so you’ll be making decisions, making mistakes and learning. There’s also a range of internal and external facing training programmes we run. We’re also at the forefront of utilising AI in our space and are developing a regional centre of AI excellence. It is our intention that if you leave Sleek, you leave as a more well-rounded person and professional.

Sleek is also a proudly certified B Corp.  Since we started our journey in 2017, we’ve been committed to building Sleek as a force for good. In just over 5 years, we’ve joined a community of industry leaders like Patagonia, Ben & Jerry's, and P&G who are building an inclusive, equitable, and a regenerative economy.