Payroll & Accounting Specialist - Confidential

Job Title: Payroll & Accounting Specialist

Location: Burlington, VT

Salary: $60-65K/year

Full-time, On-site

Reports to: Accounting Manager

Overview:

Payroll and Accounts Payable Specialist will be responsible for processing in-house bi-weekly payroll, employee record maintenance, and issuing timely vendor payments. This role ensures accurate timekeeping, payroll tax compliance, and proper documentation for both payroll and accounts payable functions. The ideal candidate will be highly organized, detail-oriented with strong communication skills, and someone who is equally comfortable working independently as well as collaborating with the team.

Payroll Responsibilities:

• Process bi-weekly payroll and associated taxes
• Monitor accuracy of submitted time sheets
• Maintain mandatory employee records and perform all data entry needed for payroll including pay rate changes, required deductions, new hires, terminations, direct deposits, W-4s
• Organize pay checks and direct deposit advances for pick-up, distribution, or mailing
• Maintain highly confidential information

Accounts Payable Duties:

• Review all invoices for appropriate documentation and approval prior to payment, entering input into system and processing of weekly A/P
• Maintain accurate W-9 and 1099 records
• Respond to all vendor inquiries promptly
• Reconcile vendor statements, research and correct discrepancies
• Maintain accounting files and documentation thoroughly and accurately, in accordance with company policies

Miscellaneous Duties:

• Answer telephones promptly as backup
• Other miscellaneous duties as assigned

Skills, Knowledge and Mental Requirements:

• 4+ years of related experience, accounting background is a plus
• Ability to communicate clearly and effectively verbally and in writing
• Proficiency in Microsoft Outlook, Excel and Word a must
• Sage Peachtree and Sage Abra experience a plus
• Ability to work in a team-oriented, collaborative environment
• Ability to work independently, possess sound, decision-making skills, and multi-task to meet required deadlines
• Highly detail-oriented and organized, with strong work ethic, professional attitude, reliable

Gallagher, Flynn, & Company, LLP has been retained to conduct this search. While we appreciate all interest in this exciting opportunity, only candidates most closely aligned with our search will be contacted.

Disclaimer: What is listed above is representative of the position's responsibilities but is not meant to be an exhaustive list. Responsibilities may change during employment at the company's discretion. Gallagher, Flynn & Company, LLP and our client do not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or other non-merit factors.