Part-time Office and Travel Administrator

Highview are a growing global organisation who are leading the way towards a cleaner, more efficient, and secure energy future.

We are built to become a world leader in smarter long duration energy storage, enabling nations, regions, cities, and corporations to achieve net zero. 

We know our employees are the key to our success and we are committed to creating a positive, inspiring, and inclusive working environment where you will play a vital part in driving change and helping to achieve the global ambition of becoming net zero.

Requirements

The Office and travel Administrator will be responsible for all front-of-house and facilities-based activities. This is a critical role in supporting the business with key administration tasks to ensure a best-in-class service to both Highview Staff and external visitors.

We are looking for someone who wants to make this role their own, you'll be someone who thrives in delivering a fantastic experience, loves variety and can help to shape and inform how we make being in the Highview HQ office a great experience for everyone!

We are looking for someone to be onsite with us every Monday, Wednesday and Friday, with the potential to increase days in the future.

Responsibilities:

• Manage front of house inbox and general enquires.
• Ordering stationery and supplies for the office while proactively managing inventory.
• Oversee meeting room bookings and general office set-up for external guests and internally led workshops.
• Inbound and outbound post / deliveries.
• Booking office events and support with external requirements.
• Support with travel booking for 2 members of the Leadership team and also infrequent travellers.
• Maintain kitchen supplies including weekly orders of snacks, refreshments and breakfast provision.
• Responsible for liaising with building service provider and building concierge teams.
• Company credit card management and receipts.
• Creation of new supplier accounts in SAP.
• New starter equipment and desk set up in collaboration with HR.
• Own office seating plan.
• Office Health & Safety tours for new starters as well as managing the office H&S checks and tracker documents.
• Support Internal communications and town hall set-up.
• Liaising with outsourced IT support and supporting with issues.
• Manage outsourced catering as required.

Please note that this is not an exhaustive list of what the general responsibilities will be, and that the job description may be subject to changes according to the requirements of the organisation. You will be expected to complete all tasks within the level of your skill and ability.

Benefits

• Private Medical and Dental Insurance
• Financial Wellbeing Support Platform, including hunting down lost pensions, access to Independent Financial Advisors, and retail discounts.
• Annual salary review at management's discretion
• 25 days of paid annual leave (Pro-rated for part-time)
• Automatic enrolment in the pension scheme after 3 months of service, with the option for salary sacrifice
• Season ticket loan available
• Opportunities for Learning and Development