Part-Time Administrative Coordinator - Talent Acquisition Support

About City Wide Facility Solutions:

City Wide Facility Solutions is a trusted management company that coordinates building maintenance services for commercial properties. We are dedicated to providing our clients with quality service while supporting our network of Independent Contractors (ICs) who deliver exceptional results.

Position Summary:

We are seeking a detail-oriented and proactive Part-Time Administrative Coordinator to provide administrative and operational support to the Talent Acquisition Manager. This role plays a key part in the Independent Contractor onboarding and compliance process, helping to ensure that all documentation, records, and communications are accurate, organized, and timely.

Key Responsibilities:

• Assist the Talent Acquisition Manager in identifying and recommending Independent Contractors (ICs) for upcoming projects and accounts.
• Upload and maintain IC documentation (e.g., insurance, licenses, contracts) in the company’s CRM system.
• Create and manage lists of qualified janitorial ICs for new accounts and coordinate the process of getting them scheduled for property tours.
• Maintain accurate and up-to-date Independent Contractor records in CRM.
• Notify the Operations Team of all newly onboarded ICs to ensure they are placed on accounts in a timely manner.
• Conduct regular audits of Independent Contractor files at specific intervals (30 days, 60 days, 90 days, 6 months, and 1 year) to ensure compliance with City Wide requirements.
• Support various administrative functions related to the Talent Acquisition and Contractor Management process as needed.

Schedule & Compensation:

• Part-Time: Approximately [20–25] hours per week
• Schedule: Monday–Friday (in-office)

Requirements

• Previous administrative or coordination experience preferred; experience in recruiting, HR, or operations a plus.
• Strong organizational skills with excellent attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word) and CRM/database systems.
• Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.
• Strong written and verbal communication skills.
• Professional, dependable, and proactive attitude.
• Bilingual is a plus!

Benefits

• Technology equipment provided by company (laptop, iphone)
• PTO
• Hourly $23-$24 per hour