Operations Manager

Fitt Talent Partners is a specialized recruitment firm for top health and wellness companies.

We’re filling this role for a client, an invite only social community and dating app for those who prioritize their health.

Job Description

We’re looking for an Operations Manager who thrives on structure, precision, and collaboration. This person will serve as the operational backbone of our fast-growing team — managing cross-functional workflows, coordinating events and activations, and ensuring every moving piece runs smoothly and on time.

You’ll work closely with our CEO, Creative Director, Head of Business Development, and PR agency to translate ideas into action. This role is in-person at our NYC office and includes frequent nights and weekends supporting live events, brand activations, and community experiences.

Responsibilities

Project & Operational Coordination

• Manage timelines, task lists, and deliverables across teams (marketing, creative, PR, tech).

• Build and maintain project schedules, budgets, and accountability check-ins.

• Maintain organization tools and systems (Asana, Notion, Airtable, Google Workspace, Slack).

• Track KPIs, prepare recaps, and support leadership with operational reporting.
  

Event & Activation Support

• Coordinate logistics, vendors, staffing, and run-of-show for events and brand activations.

• Oversee event prep, load-in/load-out, on-site execution, and real-time troubleshooting.

• Develop production documents (timelines, budgets, call sheets, contact lists).

• Be present for nights and weekend events, acting as an on-site point of contact and representative.

• Manage vendor communication, contracts, and post-event reporting.
  

Community & Partnership Coordination

• Support and schedule social-media content shoots with our ambassador network, ensuring seamless coordination between creative, social, and partner teams.

• Maintain relationships with gym and studio partners, aligning activation calendars, membership perks, and co-branded events.

• Collaborate with the marketing team to ensure partner content and brand moments are executed to our standards.

Requirements

• 3–6 years of experience in operations, project management, or event production, ideally within wellness, lifestyle, hospitality, or startup environments.

• Highly organized, proactive, and skilled at managing multiple complex projects.

• Strong communicator comfortable working across teams and with senior stakeholders.

• Proficient in project-management tools (Asana, Notion, Airtable, Google Workspace, Slack) and familiar with AI-based productivity tools.

• Calm under pressure and thrives in dynamic, high-energy environments.

• Passionate about wellness, community, and helping a mission-driven brand grow from the inside out.