Operations Manager at CU Boulder Hillel

Role Overview

Strengthen the backbone of a thriving, high-growth Hillel by joining CU Boulder Hillel as our next Operations Manager. With more than 3,000 Jewish undergraduate students, CU Boulder Hillel is home to one of the largest and fastest-growing Jewish student populations in the country. As our Operations Manager, you will ensure that our systems, finances, facility operations, and development processes run with excellence — enabling our team to maximize student-facing impact.

The Operations Manager is a key partner to the Executive Director, managing organizational systems, donor data, financial processes, HR coordination, board support, and facility operations. This role is ideal for a highly organized, detail-oriented professional who enjoys building and maintaining strong internal structures, improving workflows, and supporting a mission-driven team. You will also supervise a small team of student interns who support finance and operations.

What You’ll Do

Administration & Systems

• Create, improve, and maintain organizational systems, documentation, workflow tools, and shared drives.
• In partnership with the ED, create and manage organizational policies, compliance documents, internal manuals, and operational communications.
• Support staff technology needs and coordinate with vendors.
• Maintain contracts, insurance records, and administrative files.
• Support the Executive Director with Board of Directors materials, agendas, and governance documentation.

Development Operations

• Oversee Little Green Light donor database, ensuring accurate entry, tracking, and reporting.
• Process gifts, acknowledgments, and donor stewardship communications.
• Support preparation of donor lists, materials, and development-related event logistics.
• Produce monthly development reports for the ED and Board Development Committee.

Financial Management & Reporting

• Prepare monthly financial reports for the ED and Board Treasurer.
• Manage expense reconciliation, reimbursements, QuickBooks coding, and vendor invoices.
• Maintain accurate financial records in partnership with the ED.
• Serve as point person for annual audit preparation and required financial documentation.
• Support annual budgeting processes.

Facility Management & Operations

• Oversee building maintenance, repairs, upgrades, and vendor relationships (cleaning, security, maintenance).
• Ensure the facility is safe, functional, welcoming, and well-maintained.
• Manage rental processes for students, campus partners, and community users.

Human Resources Support

• Manage employee benefits administration and HR documentation.
• Update and maintain the employee handbook and internal policies.
• Support hiring processes, job postings, onboarding, and scheduling coordination.

Supervision of Student Interns

• Supervise finance and operations student interns.
• Assign tasks, manage schedules, and guide performance.
• Train interns in systems, data accuracy, confidentiality, and workflow processes.

What You’ll Bring to the Role

• Exceptional organizational skills and strong attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• A systems-driven mindset and interest in improving processes.
• Strong written and verbal communication skills.
• Discretion, professionalism, and ability to handle sensitive information.
• A collaborative spirit and desire to support a team advancing Jewish life on campus.

What You’ve Accomplished

• 2–4 years of professional experience in nonprofit operations, administration, HR, finance, or related fields. Bachelor’s degree required.
• Experience with CRM/databases (Little Green Light preferred) and financial systems (QuickBooks preferred).
• Experience managing interns, volunteers, or project teams.
• Experience overseeing administrative workflows, systems, or project management.
• Comfort working in a mission-driven, Jewish, or campus environment.

What You’ll Receive

• Competitive nonprofit salary of $60,000–$62,000.
• Comprehensive benefits package including health insurance, retirement contributions, generous PTO, parental leave, and professional development support.
• A welcoming and supportive team culture.
• Opportunities for national conference travel (1–2 times per year).
• Training and mentorship through Hillel International.

About CU Boulder Hillel

CU Boulder Hillel is the vibrant home for more than 3,000 Jewish students at the University of Colorado Boulder. We offer weekly Shabbat dinners, holiday celebrations, immersive travel, Jewish learning, social justice initiatives, and student leadership programs. Our 2,000-square-foot building is a hub of connection, creativity, and community. We are an independent, innovative Hillel with strong partnerships across campus and within the Boulder/Denver Jewish community.

About Boulder

Nestled at the base of the iconic Flatirons, Boulder is consistently ranked one of the best places to live in the United States. With exceptional outdoor recreation, a thriving arts and food scene, and a warm Jewish community, Boulder offers an extraordinary quality of life. The city’s creative, curious energy aligns beautifully with Hillel’s mission to inspire and support students.