Operations Executive (ProVeg Malaysia)

Role Summary

We are seeking a highly organised, proactive Operations Executive to ensure smooth operational processes and support impactful advocacy initiatives. In this role, you will help shape a more sustainable future through operational excellence and effective stakeholder engagement. This is a mission-driven role offering you the chance to drive positive change within ProVeg Malaysia and the broader food system.

Job Details

Reports to: Country Director, ProVeg Malaysia
Location: Greater Kuala Lumpur region / Hybrid remote
Hours: Full-time (40h/week)
Employment type: freelance contractor
Contract duration: 1 year (with possibility for extension)
Salary: RM 3500- 4500 per month depending on experience (pro rata'd to working hours)

Responsibilities

Operational and Administrative Support (70%)

• Serve as a key communication link between stakeholders, partners, and internal team members.
  
  
• Draft, edit, and distribute internal memos, newsletters, and external press releases.
  
  
• Compile and maintain program activity and operational reports.
  
  
• Support OKR (Objectives and Key Results) tracking and summarise performance data.
  
  
• Monitor project budgets, track expenses, and generate financial reports.
  
  

Policy Advocacy and Institutional Engagement (30%)

• Assist in advancing plant-based dietary policies and sustainable food initiatives.
  
  
• Support the development of partnerships with institutions, encouraging plant-based meal adoption.
  
  
• Assist in organising campaigns, events, and workshops to promote sustainable eating

Qualifications

Required:

• At least 1-2 years of professional experience in a relevant role (business administration, business operations, 
  
  
• Bachelor’s degree in sustainability, business administration, communications, or a related field.
  
  
• Strong organisational skills with excellent attention to detail.
  
  
• Experience with performance tracking, reporting, and budgeting tools.
  
  
• Excellent written and verbal communication skills in English.
  
  
• Proficient written skills in Malay.
  
  
• Passion for plant-based advocacy and sustainability.
  
  
• Ability to thrive in a dynamic, mission-driven environment.
  
  

Preferred:

• Prior experience in advocacy, NGOs, SDGs, ESG or food sustainability initiatives.
  
  
• Familiarity with OKR frameworks and financial monitoring systems.

Benefits of working with us

• Impact: Your work will directly contribute to shifting Malaysia’s food system towards a more sustainable future.
  
  
• Growth: We support professional development and encourage internal career progression.
  
  
• Flexibility: Hybrid remote working options (mainly working remote, monthly in-person meetings required) and a results-driven environment.
  
  
• Community: Join a passionate, supportive team working toward a more sustainable, compassionate world.

When?

Application deadline: open until filled
Start date: as soon as possible

Further information

Our Application Procedure


Your application should include a cover letter addressing your motivation and how you meet the person specification criteria and a CV. The next steps in the application process may include:

1. A general online assessment (UCAT, EPP)
2. An online interview with the People & Culture team
3. An online interview with the MY Director
4. Optional: Job-specific online trial assignments