Operations Executive Assistant (US Farming Company)

Description

Work Arrangement: Fully remote
Job Type: Full-time
Work Schedule:8:00 AM - 5:00 PM CST
Time Zone: Central Standard Time (CST)
Holiday Orientation: US Holidays

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: Watch here

Why Work with Us?

We’re not just another recruiting firm—we focus on placing candidates with exceptional US and EU founders who prioritize the long-term success of their team members. We also provide retention bonuses at 3, 6, 9, and 12 months, as well as community-driven benefits like an annual retreat.

About the Company

This company is a fourth-generation, family-owned farming operation known for its innovative approach to row crop and livestock production. By blending traditional farming values with cutting-edge technology, the company is dedicated to sustainability, efficiency, and agricultural excellence. They foster a collaborative, forward-thinking culture where teamwork and innovation lead the way in redefining modern farming practices.

Role Overview

We are looking for an Operations Executive Assistant to oversee daily operations while providing high-level administrative support. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities efficiently.

Tasks and Responsibilities

Operations Management:

• Oversee daily operations, ensuring efficiency and continuous process improvement
• Manage inventory tracking, vendor coordination, and procurement processes

Executive, File & Legal Processing:

• Maintain and organize company files, ensuring accessibility and version control
• Manage executive scheduling, travel arrangements, and meeting coordination
• Assist in processing legal documents and contracts as a paralegal

Financial & Administrative Support:

• Process invoices, accounts payable/receivable, and track expenses
• Support budget tracking, financial reporting, and farm operations documentation

Team & Communication Support:

• Act as a liaison between departments to streamline internal communication and workflows
• Assist in onboarding new hires and organizing company-wide events and meetings
  
  

Requirements

Must-Have Requirements

• Minimum of 3-5 years of experience in operations management, project management, or an executive assistant role.
• Proven experience in operations management and executive assistance
• Highly organized, detail-oriented, and proficient in multitasking
• Strong project management mindset
• Fluent in English with excellent verbal and written communication skills
• Advanced file management skills

Nice-to-Have Requirements

• CPA or strong accounting background
• Prior experience in agriculture, manufacturing, or construction industries
• Experience with inventory management and farm operations software
• Background in legal document processing or paralegal work
• Strong problem-solving skills and a proactive approach to process improvements

Tools Needed

• Communication: Microsoft Teams, Email
• Documentation & File Management: MS Teams, SharePoint (Must-have)
• Data Analysis: Excel, Tableau
• Farm Management Software: Harvest Profit (Nice-to-have)
• Design Tools: Some element of design experience (Nice-to-have)
• Operations Management: John Deere
• Inventory Management: Reap
• Project Management: Monday.com
• Accounting & Financial Management: QuickBooks

Benefits

Compensation Package:

• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance

Our Recruitment Process:

1. Application
2. Screening
3. 30 minute Interview
4. Skills Assessment
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl.