Operations Coordinator – Maintenance & Implementations

Job Opening: Operations Coordinator – Maintenance & Implementations 📣

Get to Know Us

Host Wise is a game-changing property management company in Portugal, driven by a passion for revolutionising the vacation rental and real estate investment sectors. We connect property owners, real estate investors, tourists, and digital nomads from all corners of the world.

Lightning-fast Growth StartUp, we closed 2024 with promising numbers: Managing over +600 properties (apartments, houses and hostels) 10M€ annual revenue, 60 talented people and successfully spinning off Invest Wise and Work Wise.

Our Culture at Host Wise

We are passionate about creating a people-first environment that values growth, responsibility, and innovation. We believe in:

• Prioritizing accountability and autonomy in decision-making;

• Investing in our team’s personal and professional development;

• Fostering a collaborative, transparent, and inclusive workspace;

🔑 What you’ll be doing

Reporting directly to the Operations Manager, this role bridges operational strategy and day-to-day execution, with a strong focus on Maintenance and support to Property Implementations.

This is a high-impact role for a hands-on yet strategic professional, with strong technical awareness, analytical thinking and leadership skills, who thrives in a fast-paced and operationally complex environment. In this role, you will be responsible for the supervision and continuous improvement of our maintenance operations, ensuring efficiency, cost control and operational excellence across our property portfolio. You will play a key role in shaping maintenance strategy, optimizing processes and supporting the scalability of Host Wise’s operations.

• Oversee Maintenance Operations, managing priorities, capacity planning and performance (costs and quality).

• Provide technical and analytical oversight of maintenance activities, identifying recurring issues and defining corrective and preventive actions.

• Improve operational efficiency through process optimization, preventive maintenance and continuous improvement initiatives.

• Control maintenance costs and budgets, including supplier management and cost-efficiency actions.

• Support the Implementations Team by assisting the current manager in planning and coordinating new property onboardings.

• Organize and prepare the invoicing process for maintenance services provided to property owners.

Requirements

Skills for the role

• 3+ years of professional experience (operations, maintenance or facilities management is a plus).

• Higher education degree (Civil Engineering is a plus).

• Strong analytical skills, with hands-on experience using Google Sheets and Microsoft Excel.

• Proven ability to optimize processes and manage costs, including budget control, supplier negotiation and performance tracking.

• Strong leadership and communication skills, with the ability to work cross-functionally and manage multiple stakeholders.

Ready to embark on a journey where your skills will be valued, and your ideas will shape the industry’s future?

Our Benefits

• Premium Equipment: Laptop or iMac with 60% company contribution for remote or hybrid work;

• Health Insurance: 100% covered to ensure your well-being;

• Transportation: Monthly transportation pass fully paid for travel in Porto metropolitan area;

• Well-being: Access to private gym and personal trainers classes;

• Hybrid Work & Flexibility: Option for hybrid work with flexible hours.

• A place where you can execute, innovate and grow — no bureaucracy, no unnecessary meetings.